APIMEDA Programs & Operations Coordinator

University of California San Diego; San Diego (CA); On-site; USD 43,000 - 50,000; Full time

Job summary

UC San Diego in San Diego, CA seeks a Programs and Operations Coordinator to provide high-level administrative and programmatic support for APIMEDA Programs and Services, coordinating day-to-day operations, events, and logistics for diverse student programs.

Under the Associate Director, you will manage front desk, IT coordination, financial protocols, travel for staff, and promotional materials, while ensuring confidentiality and responsive service to students, staff, and external partners.

Qualifications

• Proven experience with successful event planning and organization of special events, including familiarity with general accepted practices of the industry.
• Demonstrated skill and ability to analyze, plan, develop, coordinate, and implement office systems to ensure efficient operation.
• Excellent oral and written communication skills with emphasis on working with students, staff, and faculty from diverse backgrounds.
• General knowledge of diversity, equity, and inclusion including understanding intersections of identities.
• Demonstrated experience working independently and prioritizing a complex set of projects with multiple deadlines.
• Excellent interpersonal skills interacting with diverse clientele with tact and discretion.
• Ability to work independently and in a team to manage priorities and deadlines.
• Knowledge of University purchasing, entertainment, travel and reimbursement policies.
• Excellent customer service skills in person and over the phone.
• Ability to assess student crisis and provide appropriate referrals.

Responsibilities

• Provide high-level administrative and programmatic support to APIMEDA Programs and Services.
• Coordinate day-to-day operations, office management, and student program/event logistics.
• Serve as liaison with Facilities Management, IT, Oracle, Concur, CMS, and other offices to meet infrastructure needs.
• Oversee and coordinate student volunteer programs and program calendars for APIMEDA.
• Manage staff travel and generate promotional materials (website, social media, correspondence).
• Handle confidential projects and special assignments as needed.

Skills

Event planning

Office systems

Communications

Diversity & inclusion

Project prioritization

Interpersonal skills

Customer service

Crisis referral

Tools

Oracle

Concur

Job description

UC San Diego in San Diego, CA seeks a Programs and Operations Coordinator to provide high-level administrative and programmatic support for APIMEDA Programs and Services, coordinating day-to-day operations, events, and logistics for diverse student programs.

Under the Associate Director, you will manage front desk, IT coordination, financial protocols, travel for staff, and promotional materials, while ensuring confidentiality and responsive service to students, staff, and external partners.