Administrative & Research Programs Coordinator

University of California - San Diego Medical Centers; San Diego (CA); On-site; USD 64,000 - 92,000; Full time

Job summary

University of California San Diego Medical Centers seeks a Research Program Administrative Coordinator to support multiple research programs within ACTRI, DISC, and School of Public Health. The role spans travel coordination, purchasing, expense reconciliation, and meeting management.

You will assist with pre/post-award activities, website updates, newsletters, onboarding of interns, dissemination materials, manuscript formatting, REDCap maintenance, and data collection support as needed.

Qualifications

• Strong interpersonal skills to interact with diverse audiences in person and virtually.
• Ability to organize and prioritize work with high volume and multiple responsibilities.
• Attention to detail and accuracy in handling information to meet deadlines.
• Developing and maintaining records and organizing computerized files.
• Proficiency with MS Word, Excel, Acrobat, Google tools, PowerPoint and Zoom.
• Excellent grammar and writing; clear communication in person and virtually.
• Ability to work independently with good judgment.

Responsibilities

• Coordinate travel for staff and partners using Concur, reimbursements, and reconciliations.
• Process purchasing and reimbursement transactions and human subject payments.
• Schedule and manage recurring meetings; prepare summaries and agendas.
• Coordinate webinars, conferences, and workshops; assist with pre/post-award activities.
• Support website updates, newsletters, onboarding of research interns, and dissemination materials.
• Assist with manuscript formatting for journal submission and REDCap project maintenance.

Skills

Interpersonal skills

Prioritization

Attention to detail

Record keeping

MS Word

Excel

Acrobat

Google

PowerPoint

Zoom

Writing skills

Independence

Tools

MS Word

Excel

Acrobat

Google

PowerPoint

Zoom

Job description

University of California San Diego Medical Centers seeks a Research Program Administrative Coordinator to support multiple research programs within ACTRI, DISC, and School of Public Health. The role spans travel coordination, purchasing, expense reconciliation, and meeting management.

You will assist with pre/post-award activities, website updates, newsletters, onboarding of interns, dissemination materials, manuscript formatting, REDCap maintenance, and data collection support as needed.