APIMEDA Programs & Operations Specialist

UC San Diego; San Diego (CA); On-site; USD 64,000 - 92,000; Full time

Job summary

UC San Diego seeks an experienced administrative and program coordinator to support APIMEDA Programs and Services. This role manages day-to-day operations, office logistics, event planning, and fiscal transactions using Oracle and Concur.

Under the Associate Director, the incumbent liaises with Facilities, IT, and campus offices to ensure infrastructure and calendar coverage for events. The position requires coordinating student volunteers and interns, travel, and producing promotional materials

Qualifications

• Proven experience with successful event planning and organization of special events.

Responsibilities

• Coordinate operations, infrastructure, office management, and event logistics for APIMEDA Programs and Services.
• Analyze and implement office procedures; oversee front desk, facility usage, and financial processes.
• Serve as liaison with Facilities Management, IT, Oracle, ACT, CMS, EVC Business Office and VC OT Office to meet infrastructure needs.
• Oversee student volunteer program, affiliates, schedules, and event calendars.
• Manage staff travel, generate PR and promotional materials.
• Handle confidential projects as assigned.

Skills

Event planning

Office systems analysis

Written & verbal communication

Diversity, equity, inclusion

Independent prioritization

Interpersonal skills

Team collaboration

Purchasing & reimbursement policies

Customer service

Crisis assessment referrals

Tools

Oracle

Concur

Job description

UC San Diego seeks an experienced administrative and program coordinator to support APIMEDA Programs and Services. This role manages day-to-day operations, office logistics, event planning, and fiscal transactions using Oracle and Concur.

Under the Associate Director, the incumbent liaises with Facilities, IT, and campus offices to ensure infrastructure and calendar coverage for events. The position requires coordinating student volunteers and interns, travel, and producing promotional materials