DEI Programs & Operations Coordinator

University of California San Diego; San Diego (CA); On-site; USD 64,000 - 92,000; Full time

Job summary

University of California, San Diego is seeking a Programs and Operations Coordinator to provide high-level administrative and programmatic support for APIMEDA Programs and Services. The role coordinates daily operations, event logistics, and infrastructure while collaborating with Facilities, IT, and campus offices to ensure successful programs.

The incumbent manages student volunteers, interns, and affiliates, oversees travel, and develops promotional materials for outreach.

Qualifications

• Proven experience with successful event planning and organization of special events.
• Proven skills to handle logistics of a wide variety of events including meetings, socials, lectures, seminars, and workshops.
• Demonstrated skill to analyze, plan, develop, coordinate, and implement office systems for efficient operation.
• Skill to operate standard office equipment and multi-line systems.
• Excellent oral and written communication with diverse students, staff, and faculty.
• Ability to compose, draft, and edit correspondence and reports.
• Knowledge of DEI concepts and intersections of identities.
• Proven ability to work independently with multiple deadlines.
• Excellent interpersonal skills with diverse audiences.

Responsibilities

• Provide high level administrative and programmatic support to APIMEDA Programs and Services.
• Coordinate day-to-day operations, infrastructure, office management, and event logistics.
• Serve as liaison with Facilities Management, IT, Oracle, and other campus offices to meet infrastructure needs.
• Oversee student volunteer programs, affiliates, schedules, and calendars to maximize coverage.
• Manage staff travel and generate PR materials across websites and social media.
• Handle confidential projects as assigned, including small-scale student programs.

Skills

Event planning

Logistics management

Office systems

Communication

Diversity knowledge

Crisis referral

Customer service

Interpersonal skills

Travel coordination

Teamwork

Job description

University of California, San Diego is seeking a Programs and Operations Coordinator to provide high-level administrative and programmatic support for APIMEDA Programs and Services. The role coordinates daily operations, event logistics, and infrastructure while collaborating with Facilities, IT, and campus offices to ensure successful programs.

The incumbent manages student volunteers, interns, and affiliates, oversees travel, and develops promotional materials for outreach.