Research Programs Operations & Grants Coordinator

UC San Diego/UC San Diego Health; San Diego (CA); On-site; USD 43,000 - 61,000; Part time

Job summary

University of California San Diego seeks a Research Group Administrative Assistant to support multiple research programs within the School of Public Health and related centers. The role includes coordinating travel, purchasing, reimbursements, and expense reconciliations for staff and partners.

The position schedules and documents weekly, monthly, and quarterly meetings, coordinates webinars and workshops, and assists with pre-/post-award activities, newsletter updates, and onboarding of

Qualifications

• Strong interpersonal skills to interact with diverse audiences in person and virtually.
• Ability to organize and prioritize work with multiple responsibilities to meet deadlines.
• Ability to manage detailed information accurately within deadlines.
• Skill in developing, implementing and maintaining record-keeping and digitized files.
• Proven skill in using MS Word, Excel, Acrobat, Google, PowerPoint, and Zoom.

Responsibilities

• Provide administrative and operational support for several research programs, including travel requests, reimbursements, and reconciliations.
• Coordinate recurring meetings and distribute summaries; manage logistics for webinars, conferences, and workshops.
• Assist with pre- and post-award activities, website/newsletter updates, onboarding of interns, and manuscript preparation.

Skills

Interpersonal skills

Organizational skills

Attention to detail

Written communication

Independent judgment

Tools

MS Word

Excel

Acrobat

Google

PowerPoint

Zoom

Job description

University of California San Diego seeks a Research Group Administrative Assistant to support multiple research programs within the School of Public Health and related centers. The role includes coordinating travel, purchasing, reimbursements, and expense reconciliations for staff and partners.

The position schedules and documents weekly, monthly, and quarterly meetings, coordinates webinars and workshops, and assists with pre-/post-award activities, newsletter updates, and onboarding of