Programs and Operations Coordinator - 142052

San Diego Supercomputer Center; San Diego (CA); On-site; USD 43,000 - 50,000; Full time

Job summary

UC San Diego is seeking a Programs and Operations Coordinator within the Organizational Transformation department to provide high-level administrative and programmatic support for APIMEDA Programs and Services. The role handles day-to-day operations, office management, facilities coordination, and calendar planning for events and programs.

Under the Associate Director, you will liaise with Facilities Management, IT, and other offices, manage staff travel, create promotional materials, and handle

Responsibilities

• Provides high level administrative and programmatic support to APIMEDA Programs and Services.
• Manages day-to-day operations, office management, and event coordination.
• Coordinates staff travel, PR materials, and confidential projects as needed.

Job description

Payroll Title

BLANK AST 3

Department

ORGANIZATIONAL TRANSFORMATION

Hiring Pay Scale

$31.55 - $36.26 / Hour

Worksite

Campus

Appointment Type

Career

Appointment Percent

100%

Union

CX Contract

Total Openings

1

Work Schedule

Days, 8 hrs/day, Mon-Fri

#142052 Programs and Operations Coordinator

Filing Deadline

Fri 11/20/2026

UC San Diego values and welcomes people from all backgrounds. If you are interested in being part of our team, possess the needed licensure and certifications, and feel that you have most of the qualifications and/or transferable skills for a job opening, we strongly encourage you to apply.

UCSD Layoff from Career Appointment: Apply by 11/11/26 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Reassignment Applicants: Eligible Reassignment clients should contact their Disability Counselor for assistance.

Description

Incumbent provides high level administrative and programmatic support to VC OT's Asian Pacific Islander Middle Eastern Desi American Programs and Services. Responsible for day-to-day coordination of operations, infrastructure, office management, and student program/event coordination and logistics for the APIMEDA Programs and Services.

Under the direction of the Associate Director for APIMEDA Programs and Services, incumbent, analyzes, interprets, and implements office practices and procedures for the operations of APIMEDA Programs and Services, including front desk operations, facility usage, implementation of and adherence to financial protocols & procedures, and requests for information and referral. The incumbent acts as the primary fiscal transaction preparer (Oracle and Concur) for APIMEDA Programs and Services.

Incumbent serves as liaison with Facilities Management, IT, Oracle, ACT, CMS, EVC Business Office and VC OT Office to ensure the infrastructure needs of APIMEDA Programs and Services are met. Incumbent also oversees and coordinates student volunteer program, APIMEDA Programs and Services Affiliates program, intern/student assistant schedules, and APIMEDA Programs and Services calendar to ensure maximum coverage and support of APIMEDA Programs and Services events and programs.

Incumbent manages staff travel, generates PR and promotional materials (website, social media, correspondence), and as needed is assigned projects of a highly confidential and sensitive nature, including but not limited to small scale student programs.

Special Conditions

• Occasional overtime may be required. Must be willing to work weekends and evenings as needed.
• Duties may require direct contact with children (defined as individuals under the age of 18); completion of the Child Abuse and Neglect Reporting Act (CANRA) form will be required.
• Background check required.
• Cover letter required for a complete application.

Pay Transparency Act

Annual Full Pay Range: $64,498 - $92,436 (will be prorated if the appointment percentage is less than 100%)

Hourly Equivalent: $30.89 - $44.27

Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Hiring Pay Scale referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Annual Full Pay Range may be broader than what the University anticipates to pay for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).

If employed by the University of California, you will be required to comply with our Policy on Vaccination Programs, which may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.

For the University of California’s Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.

Misconduct Disclosure Requirement

• "Misconduct" means any violation of the policies governing employee conduct at the applicant’s previous place of employment, including, but not limited to, violations of policies prohibiting sexual harassment, sexual assault, or other forms of harassment, or discrimination, as defined by the employer. For reference, below are UC’s policies addressing some forms of misconduct:
• UC Sexual Violence and Sexual Harassment Policy
• UC Anti-Discrimination Policy
• Abusive Conduct in the Workplace

Prospective employees who are ordinarily residents in Iran or who are physically located in Iran are generally not eligible to for employment per suspension of General License G on 24 August 2026. If you have ever resided in Iran or have an Iranian passport and would like to confirm your eligibility, please contact [e-mail] for consideration of your particular circumstances.