Administrative Clerk & Office Operations Coordinator

Mcalister-Institute; San Diego (CA); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

13 paid holidays incl birthday

Public Service Loan Forgivenesseligibl

403(b) Retirement Plan + employerMatch

Health Insurance after 30 days (Sharp)

Employee Assistance Program (EAP)

Job summary

McAlister Institute in San Diego seeks an Administrative Clerk to ensure smooth operations and excellent client service within our programs. This on-site role supports the Program Manager and staff, handling front desk duties, scheduling orientations, and maintaining records with attention to detail.

The position requires at least 2 years of administrative experience, strong communication, and reliability. Benefits include generous holidays, loan forgiveness eligibility, retirement matching,

Qualifications

• Minimum 2 years of administrative/clerical experience with attention to detail.
• Strong computer and paperwork skills; ability to manage documentation and records effectively.
• Excellent verbal and written communication skills.
• Bilingual proficiency is highly preferred.
• Must have reliable transportation.

Responsibilities

• Uphold and promote the mission, philosophy, values, and direction of McAlister Institute.
• Provide administrative support to the Program Manager and program staff.
• Answer phones and provide front desk/reception coverage.
• Schedule client orientations and follow up on attendance.
• Prepare and manage documentation including letters, reports, and certificates.
• Maintain client flow logs, peer review logs, and UA (drug testing) logs.
• Assemble orientation packets and update program resources materials.
• Order supplies and maintain supply inventory and storage.
• Maintain and archive client files; ensure proper file breakdown and organization.
• Ensure a clean, welcoming, and safe facility environment.
• Perform other duties as needed.

Skills

Administrative support

Attention to detail

Communication skills

Bilingual (preferred)

Time management

Job description

McAlister Institute in San Diego seeks an Administrative Clerk to ensure smooth operations and excellent client service within our programs. This on-site role supports the Program Manager and staff, handling front desk duties, scheduling orientations, and maintaining records with attention to detail.

The position requires at least 2 years of administrative experience, strong communication, and reliability. Benefits include generous holidays, loan forgiveness eligibility, retirement matching,