Contract Research Programs Coordinator

UC San Diego; San Diego (CA); On-site; USD 64,000 - 92,000; Part time

Job summary

UC San Diego is seeking a Research Program Administrative Coordinator to provide administrative and operational support for several research programs in the School of Public Health, Psychiatry, and DISC within ACTRI. The role coordinates travel requests in Concur, purchases, reimbursements, and reconciliations, schedules meetings, prepares summaries, and coordinates webinars, conferences, and workshops.

Additional duties include supporting pre/post-award activities, website updates, newsletters,

Qualifications

• Strong interpersonal skills to interact with a diverse audience in-person and virtually, with tact and professionalism.
• Ability to organize and prioritize work with a high volume of responsibilities and deadlines.
• Attention to detail with accurate handling of information within deadlines.
• Skill in developing, implementing and maintaining computerized record keeping.
• Proficiency with MS Word, Excel, Acrobat, Google tools, PowerPoint, and Zoom.
• Excellent grammar and writing; clear communication in person and virtually.
• Ability to work independently with good judgment.

Responsibilities

• Coordinate travel arrangements using Concur, reimbursements, and reconciliations.
• Process purchasing and reimbursements; reconcile expenses for human subjects, supplies, and meetings.
• Schedule recurring meetings (weekly, monthly, quarterly, annual) and prepare summaries.
• Coordinate webinars, conferences, and workshops.
• Assist with pre-award and post-award activities, website/newsletter updates, onboarding interns, dissemination materials, manuscript formatting, and REDCap maintenance.
• Support research data collection activities as needed.

Skills

Interpersonal skills

Organization & prioritization

Detail-oriented

Record keeping

Computer systems fluency

Written communication

Independent judgment

Tools

MS Word

Excel

Acrobat

Google

PowerPoint

Zoom

Job description

UC San Diego is seeking a Research Program Administrative Coordinator to provide administrative and operational support for several research programs in the School of Public Health, Psychiatry, and DISC within ACTRI. The role coordinates travel requests in Concur, purchases, reimbursements, and reconciliations, schedules meetings, prepares summaries, and coordinates webinars, conferences, and workshops.

Additional duties include supporting pre/post-award activities, website updates, newsletters,