Design Project Coordinator - Engineering Docs & Admin

GOEBEL FIXTURE COMPANY; Irvine (CA); On-site; USD 53,000 - 80,000; Full time

Benefits offered by this job

Medical and Dental

Life Insurance

Short-Term Disability

Long-Term Disability

401(k) with matching

Job summary

The Austin Company in Irvine, CA is seeking a Design Project Coordinator to support the Engineering Department by coordinating transmittals and ERs, maintaining controlled specifications, and performing document control and records management.

You will take meeting minutes, prepare professional documents, manage licenses, and assist leadership with travel, expense reports, onboarding, and licensing renewals. This role requires organization, independent judgment, and strong communication.

Qualifications

• Strong interpersonal skills and ability to exercise good judgment with confidential matters.
• Excellent written and verbal communication skills with strong attention to detail.

Responsibilities

• Provide administrative support for the Engineering Projects, collaborating with Discipline Managers and Design Project Managers.
• Support project transmittals and Engineering Releases (ERs) including assembling documentation packages, routing drawings and specifications, tracking approvals, and maintaining release logs.
• Maintain engineering technical specifications (Book Specs) including revisions, review cycles, archiving, and distribution of current versions.
• Schedule project meetings and design reviews; attend meetings and record accurate minutes and action items.
• Produce professional documents, presentations, agendas, logs, and status reports using company software platforms.
• Maintain engineering project spreadsheets, document registers, and departmental tracking tools.
• Support audits and internal reviews by retrieving controlled engineering documentation as requested.
• Assist Engineering leadership in maintaining professional licenses and certifications (e.g., PE licenses), including tracking renewal deadlines and filing renewals.

Skills

Interpersonal skills

Communication skills

Education

Associate or bachelor’s degree preferred

Tools

Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)

MasterSpec

BlueBeam Revu

Job description

The Austin Company in Irvine, CA is seeking a Design Project Coordinator to support the Engineering Department by coordinating transmittals and ERs, maintaining controlled specifications, and performing document control and records management.

You will take meeting minutes, prepare professional documents, manage licenses, and assist leadership with travel, expense reports, onboarding, and licensing renewals. This role requires organization, independent judgment, and strong communication.