AP Supervisor | Houston, TX- 77047

Vaco by Highspring; Brookside Village (TX); On-site; USD 85,000 - 110,000; Full time

Job summary

Vaco by Highspring is seeking an AP Supervisor to lead our accounts payable team onsite in Houston. You will manage AP+ platform and outsourced resources, ensuring accuracy and compliance while partnering with Finance and Operations to optimize vendor and expense processes.

Strong leadership and attention to detail are essential. The role requires 9+ years in accounts payable with 3+ years overseeing outsourcing, plus solid ERP knowledge and advanced Excel skills.

Qualifications

• Minimum +9 years of progressive accounts payable experience.
• 3+ years managing AP processes and outsourced resources.
• Strong knowledge of AP processes, ERP systems, and financial controls.
• Intermediate Excel skills (VLOOKUP, Pivot Tables, etc.).

Responsibilities

• Lead the accounts payable function and manage outsourced processing resources.
• Ensure accuracy, timeliness, and compliance in all AP activities.
• Oversee vendor onboarding, reconciliations, and escalation of issues.
• Monitor vendor aging and ensure payments align with terms.
• Own month-end AP close, reconciliations, and accruals.
• Develop and implement improved AP processes and internal controls.
• Present AP metrics and insights to management.

Skills

Accounts payable

Outsourced resources management

ERP systems

Attention to detail

Leadership

Excel

Tools

AP+ platform

Job description

AP Supervisor

Onsite in Houston, TX 77047

About the role:

The AP Supervisor will lead accounts payable processes, AP+ platform, and outsourced AP resources, ensuring accuracy, timeliness, and compliance in all AP activities. This role requires exceptional attention to detail, ownership of outcomes, and the ability to balance hands-on leadership with cross-functional collaboration. You will need to be responsive, solutions-oriented, and bring a get-it-done attitude to managing outsourced resources and resolving complex vendor and invoice issues while maintaining strong working relationships.

Success in this role also requires a proactive mindset toward problem-solving, strong vendor and partner management skills, and the ability to thrive in a fast-paced environment.

Successful Key Results for the AP Supervisor:

• Serve as subject matter expert on AP+ (our AI-enabled AP platform).
• Lead the accounts payable function and manage outsourced AP processing resources, ensuring accuracy and compliance.
• Oversee vendor account management, including onboarding, reconciliations, and resolution of escalated issues.
• Monitor vendor aging reports and ensure payments are processed according to terms.
• Serve as the escalation point for complex vendor and internal inquiries the team is unable to resolve.
• Develop and maintain strong vendor relationships to support company operations and cost-effectiveness.
• Review and approve high-volume invoices, purchase orders, and expense reports for accuracy and compliance.
• Manage and approve payment processing runs, including ACH, checks, and wire transfers, ensuring proper authorization and controls.
• Identify and resolve discrepancies in invoices or payment requests, coordinating with internal stakeholders.
• Own accurate and timely month-end AP close, including reconciliations and accruals.
• Develop and implement improved AP processes, policies, and internal controls, driving standardization across the team.
• Prepare and present financial reports and provide AP-related insights and metrics to management.
• Partner with Finance and Operations leadership to streamline workflows and improve vendor and expense management.
• Lead audit preparation by ensuring proper documentation, reconciliations, and compliance.

REQUIREMENTS:

• Minimum +9 years of progressive accounts payable experience, including 3+ years managing AP processes and outsourced resources, preferably in manufacturing or construction.
• Strong knowledge of accounts payable processes, ERP systems, and financial controls.
• Exceptional attention to detail, accuracy, and organizational skills.
• Strong leadership, communication, and interpersonal abilities, with a customer service mindset.
• Intermediate Excel (VLOOKUP, INDEX-MATCH, Pivot Tables, Data Cleaning/Analysis).

Equal Opportunity Notice

Highspring LLC (d/b/a Vaco by Highspring) and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") are committed to the full inclusion of all qualified individuals and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by applicable law. The company is also committed to ensuring that persons who need them are provided with reasonable accommodations; if an accommodation is needed to participate in the job application or interview process, please contact [e-mail].

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.

Representation Notice

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. Additionally, you agree to be included in our talent pool for future hiring for similarly qualified positions. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. Lastly, you agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

For residents of Ontario, Canada only: to the extent the position for employment is not with Highspring or not otherwise noted as vacant above, candidate should be informed that this role is to replace a presently employed person at Vaco by Highspring's client.

Privacy Notice

Vaco by Highspring respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
• Virginia residents may access our state specific policies here.
• Residents of all other states may access our policies here.
• Canadian residents may access our policies in English here and in French here.
• Residents of countries governed by GDPR and UK GDPR may access our policies here.

Additionally, submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. More details about Vaco by Highspring's use of AI can be found here (https://www.highspring.com/ai-use-notices/). Further assessment of candidates beyond this initial phase will be conducted by recruiters and hiring managers. Vaco by Highspring does not know and cannot opine on if its client's use of AI products in hiring.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

• the individual's skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations; and
• other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses and/or participation in medical, dental, and vision benefits as well as the company's retirement plan (or similar retirement benefits).