Accounts Payable Supervisor

Vaco by Highspring; Cincinnati (OH); On-site; USD 65,000 - 95,000; Full time

Benefits offered by this job

Company-paid parking

Job summary

Vaco by Highspring in Cincinnati, OH is seeking an Accounts Payable Supervisor to lead a high-volume AP team in a hands-on role. The position focuses on invoice processing, vendor management, and ensuring accurate, efficient payments for multiple locations.

The ideal candidate will thrive in a fast-paced environment, possess strong Excel and ERP skills, and drive process improvements in a stable organization with on-site work requirements.

Qualifications

• Experience with high-volume accounts payable operations.
• Attention to detail and accuracy in processing invoices.
• Strong problem-solving and organizational skills.
• Ability to communicate and coordinate with internal teams and vendors.
• Comfortable taking ownership of processes and driving improvements.
• Proficiency with JD Edwards or similar ERP systems.

Responsibilities

• Coordinate daily Accounts Payable workflow and invoice processing.
• Distribute workloads and monitor processing volume, accuracy, and deadlines.
• Process and review approximately 800 invoices per week.
• Manage new vendor setup and vendor information updates.
• Set up and verify ACH payments for employees and vendors.
• Prepare and process check runs and ACH files.
• Assist with bank releases and payment processing.
• Research positive pay items, uncashed checks, ACH returns, and discrepancies.
• Handle voids and garnishment-related transactions.
• Support 1099 preparation, review, corrections, and filing.
• Assist with lease setup, reviews, updates, and ASC 842 compliance.
• Process electronic invoice batches and supporting docs.
• Communicate with vendors and internal teams to resolve AP issues.
• Identify opportunities to improve processes and department efficiency.
• Support the AP Manager and broader accounting team as needed.

Skills

High-volume AP

Excel

ERP systems

Vendor management

Process improvement

Tools

JD Edwards

Concur

Chrome River

Electronic invoice processing

Microsoft Excel

Job description

Position Overview

Location: Cincinnati, OH
Work Arrangement: Fully On-Site
Employment Type: Full-Time

Accounts Payable Supervisor

We are seeking an experienced Accounts Payable Supervisor to join a stable and established organization in Cincinnati. This is a hands-on leadership opportunity within a high-volume Accounts Payable environment supporting operations across multiple locations.

The ideal candidate will have strong Accounts Payable experience, excellent attention to detail, strong systems aptitude, and the ability to coordinate workflow while helping drive accuracy and efficiency across the department.

This is an excellent opportunity for someone looking to take the next step in their accounting career, with potential for future advancement into AP management.

Key Responsibilities

• Coordinate daily Accounts Payable workflow and invoice processing
• Distribute workloads and monitor processing volume, accuracy, and deadlines
• Process and review approximately 800 invoices per week
• Manage new vendor setup and vendor information updates
• Set up and verify ACH payments for employees and vendors
• Prepare and process check runs and ACH files
• Assist with bank releases and payment processing
• Research positive pay items, uncashed checks, ACH returns, and payment discrepancies
• Handle voids and garnishment-related transactions
• Support 1099 preparation, review, corrections, and filing
• Assist with lease setup, review, updates, and ASC 842 compliance
• Process electronic invoice batches and supporting documentation
• Communicate with vendors and internal teams to resolve AP issues
• Identify opportunities to improve processes and department efficiency
• Support the AP Manager and broader accounting team as needed

Qualifications

• High-volume Accounts Payable experience
• Strong understanding of invoice processing and AP operations
• Excellent attention to detail and demonstrated accuracy
• Strong problem-solving and organizational skills
• Ability to work effectively in a fast-paced environment
• Strong communication and interpersonal skills
• Comfortable taking ownership of processes and identifying improvements
• Working knowledge of Microsoft Excel
• Strong ERP/system aptitude

Preferred Qualifications

• Previous AP Lead, Supervisor, Coordinator Lead, or Senior AP experience
• Experience with JD Edwards
• Experience with ASC 842 lease accounting
• Exposure to lease accounting software
• Experience with electronic invoice processing
• Experience with 1099 processing
• Prior experience coordinating or leading an AP team

Systems Exposure

Experience with any of the following is a plus:

• JD Edwards
• Lease accounting software
• Concur
• Chrome River
• Electronic invoice processing systems
• Microsoft Excel
• ERP/accounting systems

Why Consider This Opportunity?

• Stable, established organization
• Hands-on leadership opportunity
• High-volume and diverse AP responsibilities
• Opportunity for long-term career growth
• Potential pathway into AP management
• Strong cross-training and knowledge-transfer environment
• Company-paid parking
• Minimal overtime, with some additional hours expected around month-end

Equal Opportunity Notice

Highspring LLC (d/b/a Vaco by Highspring) and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) are committed to the full inclusion of all qualified individuals and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by applicable law. The company is also committed to ensuring that persons who need them are provided with reasonable accommodations; if an accommodation is needed to participate in the job application or interview process, please contact [e-mail].

Representation Notice

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. Additionally, you agree to be included in our talent pool for future hiring for similarly qualified positions. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. Lastly, you agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

For residents of Ontario, Canada only: to the extent the position for employment is not with Highspring or not otherwise noted as vacant above, candidate should be informed that this role is to replace a presently employed person at Vaco by Highspring's client.

Privacy Notice

Vaco by Highspring respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
• Virginia residents may access our state specific policies here.
• Residents of all other states may access our policies here.
• Canadian residents may access our policies in English here and in French here.
• Residents of countries governed by GDPR and UK GDPR may access our policies here.

Additionally, submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. More details about Vaco by Highspring's use of AI can be found here (https://www.highspring.com/ai-use-notices/). Further assessment of candidates beyond this initial phase will be conducted by recruiters and hiring managers. Vaco by Highspring does not know and cannot opine on if its client's use of AI products in hiring.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

• the individual's skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations; and
• other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses and/or participation in medical, dental, and vision benefits as well as the company's retirement plan (or similar retirement benefits).