AP Manager

Vaco; Louisville (KY); On-site; USD 75,000 - 110,000; Full time

Job summary

Vaco by Highspring is seeking an AP Manager to lead the accounts payable function and drive accuracy, compliance, and efficiency. You will manage a team handling invoices, payments, and reconciliations while maintaining strong vendor relationships.

The role requires 5+ years in AP with at least 2 years in leadership, proficiency in SAP/Oracle/NetSuite, and deep GAAP knowledge. This is a on-site position supporting Louisville operations.

Qualifications

• Bachelor's degree in Accounting, Finance, Business, or related field preferred.
• 5+ years of accounts payable experience with at least 2 years in a managerial/supervisory role.
• Proficiency in ERP systems (SAP, Oracle, NetSuite) and advanced Excel.
• Strong understanding of GAAP and accounts payable best practices.
• Excellent organizational, problem-solving, and communication skills for cross-functional work.

Responsibilities

• Lead and mentor the AP team, fostering a high-performance environment.
• Oversee end-to-end AP processes including invoices, payments, and reconciliations.
• Build and maintain vendor relationships and resolve issues with stakeholders.
• Ensure compliance with policies and internal controls to prevent errors/fraud.
• Continuously evaluate and improve AP processes with automation opportunities.
• Oversee month-end close activities and provide AP-focused reporting to accounting.
• Prepare and analyze AP metrics and present findings to senior management.

Skills

Organizational skills

Problem-solving

Communication

Education

Bachelor's degree in Accounting, Finance, Business, or related field

Tools

SAP

Oracle

NetSuite

Job description

Position Summary

Vaco has partnered with a company looking for an AP Manager to join their team! As the Accounts Payable (AP) Manager, you will oversee all aspects of the accounts payable process. You will lead a team responsible for processing payments, managing vendor relationships, and ensuring compliance with internal controls. This role is crucial in maintaining strong financial operations and providing accurate financial data to support the company's growth.

Key Responsibilities

• Team Leadership: Manage, mentor, and develop the AP team, fostering a positive and high-performance work environment.
• AP Operations: Oversee end-to-end AP processes, including invoice processing, payment disbursements, and reconciliations.
• Vendor Relationships: Build and maintain strong relationships with vendors and internal stakeholders to resolve any issues and ensure smooth processes.
• Compliance & Controls: Ensure adherence to company policies and regulatory requirements, implementing internal controls to prevent errors or fraud.
• Process Improvement: Continuously evaluate and improve AP processes, exploring automation and efficiencies to enhance productivity and accuracy.
• Month-End Close: Oversee AP month-end close activities, including account reconciliations and reporting to the accounting team.
• Reporting: Prepare and analyze AP reports and metrics, presenting findings and recommendations to senior management.

Qualifications

• Education: Bachelor's degree in Accounting, Finance, Business, or a related field preferred.
• Experience: 5+ years of experience in accounts payable, with at least 2 years in a managerial or supervisory role.
• Technical Skills: Proficiency in ERP systems (e.g., SAP, Oracle, NetSuite) and advanced Excel skills.
• Knowledge: Strong understanding of GAAP and accounts payable best practices.
• Soft Skills: Excellent organizational, problem-solving, and communication skills with the ability to work effectively with cross-functional teams.

By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions.

EEO Notice

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact [e-mail].

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.

Representation Notice

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

For residents of Ontario, Canada: Based on Highspring's discussions with its Client, Highspring's understanding is that this position for employment is a current vacancy (either through Highspring as a contractor or with the client directly).

Privacy Notice

Vaco by Highspring and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
• Virginia residents may access our state specific policies here.
• Residents of all other states may access our policies here.
• Canadian residents may access our policies in English here and in French here.
• Residents of countries governed by GDPR may access our policies here.

Additionally, submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. More details about Vaco by Highspring's use of AI can be found here (https://www.highspring.com/ai-use-notices/). Further assessment of candidates beyond this initial phase will be conducted by recruiters and hiring managers. Vaco by Highspring does not know and cannot opine on if its client's use of AI products in hiring.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

• the individual's skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations;
• other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.