Accounts Payable Lead

Vaco by Highspring; Clearwater (FL); Hybrid; USD 60,000 - 75,000; Full time

Job summary

Vaco by Highspring in Clearwater, FL, is seeking an Accounts Payable Lead to act as the AP team's functional lead and SME, owning accurate invoice processing, vendor management, and supplier reconciliations while shaping AP policies.

The role requires 2–4 years in AP, Oracle EBS experience, and strong Excel skills; you will mentor staff, manage two- and three-way matching, and support audits in a fast-paced environment. Hybrid work arrangement offered.

Qualifications

• 2–4 years of Accounts Payable experience, including automated three-way matching.
• 2–4 years using Oracle EBS R12 or an equivalent ERP system.
• Intermediate proficiency in Excel, Word, and Outlook.
• Experience with EDI, invoice imaging, and IRS Form 1099 processing.
• Strong attention to detail with the ability to work independently in a fast-paced environment.

Responsibilities

• Process invoices and disbursement requests, overseeing two- and three-way matching.
• Train, mentor, and guide AP staff on invoice coding and complex transactions.
• Manage vendor setup, documentation compliance, and monthly supplier reconciliations.
• Support internal/external audits and monitor controls to minimize fraud risk.
• Develop and maintain AP policies and standard operating procedures.

Skills

Accounts Payable

ERP systems

Excel

Attention to detail

Independent worker

Tools

Oracle EBS R12

EDI

Invoice imaging

IRS 1099 processing

Excel

Job description

Our client is looking for a Accounts Payable Lead to serve as the functional lead and subject-matter expert for the AP team. This role owns accurate, timely invoice processing, vendor management, and supplier reconciliations, while also developing AP policies.

Schedule & Compensation

• Work arrangement: Hybrid
• Salary: $60,000-$75,000

Top Skills & Experience Needed

• 2-4 years of Accounts Payable experience, including automated three-way matching
• 2-4 years using Oracle EBS R12 or an equivalent ERP system
• Intermediate proficiency in Excel, Word, and Outlook
• Experience with EDI, invoice imaging, and IRS Form 1099 processing
• Strong attention to detail with the ability to work independently in a fast-paced environment

Day-to-Day Duties

• Process invoices and disbursement requests, overseeing two- and three-way matching
• Train, mentor, and guide AP staff on invoice coding and complex transactions
• Manage vendor setup, documentation compliance, and monthly supplier reconciliations
• Support internal/external audits and monitor controls to minimize fraud risk
• Develop and maintain AP policies and standard operating procedures

Equal Opportunity Notice

Highspring LLC (d/b/a Vaco by Highspring) and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") are committed to the full inclusion of all qualified individuals and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by applicable law. The company is also committed to ensuring that persons who need them are provided with reasonable accommodations; if an accommodation is needed to participate in the job application or interview process, please contact [e-mail].

Representation Notice

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. Additionally, you agree to be included in our talent pool for future hiring for similarly qualified positions. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. Lastly, you agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

For residents of Ontario, Canada only: to the extent the position for employment is not with Highspring or not otherwise noted as vacant above, candidate should be informed that this role is to replace a presently employed person at Vaco by Highspring's client.

Privacy Notice

Vaco by Highspring respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
• Virginia residents may access our state specific policies here.
• Residents of all other states may access our policies here.
• Canadian residents may access our policies in English here and in French here.
• Residents of countries governed by GDPR and UK GDPR may access our policies here.

Additionally, submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. More details about Vaco by Highspring's use of AI can be found here (https://www.highspring.com/ai-use-notices/). Further assessment of candidates beyond this initial phase will be conducted by recruiters and hiring managers. Vaco by Highspring does not know and cannot opine on if its client's use of AI products in hiring.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

the individual's skill sets, experience and training;

licensure and certification requirements;

office location and other geographic considerations; and

other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses and/or participation in medical, dental, and vision benefits as well as the company's retirement plan (or similar retirement benefits).