AP Supervisor

CFS; Town of Bedford (NY); On-site; USD 90,000 - 110,000; Full time

Job summary

The Accounts Payable Supervisor at CFS in Bedford Hills, NY leads a high-volume AP team, ensuring accurate invoice processing and timely payments while mentoring staff and driving process improvements. This hands-on role partners with accounting leadership and vendors to strengthen controls.

Ideal candidates have 5+ years' AP experience, prior supervisory duties, advanced Excel skills, and hands-on use of Microsoft Dynamics 365 in a fast-paced, growth-oriented environment.

Qualifications

• 5+ years progressive Accounts Payable experience with supervisory responsibilities.
• Experience overseeing high-volume invoice processing in a fast-paced environment.
• Strong understanding of AP best practices, internal controls, and general accounting principles.
• Advanced Excel skills, including VLOOKUPs, Pivot Tables, and report analysis.
• Experience with Microsoft Dynamics 365 strongly preferred.
• Bachelor's degree in Accounting, Finance, or a related field.

Responsibilities

• Lead, mentor, and develop a team of Accounts Payable Specialists, providing training, guidance, and performance management.
• Oversee the full-cycle accounts payable process for a high-volume, multi-location operation.
• Monitor invoice processing, payment runs, and vendor account maintenance to ensure accuracy and timeliness.
• Review and approve invoices, coding, reconciliations, and payment requests.
• Resolve escalated vendor inquiries and complex invoice discrepancies.
• Ensure compliance with company policies, approval workflows, and internal controls.
• Partner with department leaders to obtain timely invoice approvals and address outstanding items.
• Support month-end and year-end close activities, including accruals, reconciliations, and AP reporting.
• Analyze AP processes and recommend workflow improvements to increase efficiency and scalability.
• Assist with audits and provide supporting documentation as needed.
• Utilize Microsoft Dynamics 365 to manage AP operations and reporting.

Skills

Team leadership

Process improvement

AP knowledge

Communication

Prioritization

Education

Bachelor's degree in Accounting, Finance, or related field

Tools

Microsoft Dynamics 365

Job description

Our client in Bedford Hills, NY is seeking an experienced Accounts Payable Supervisor to join their growing team! This is an excellent opportunity for a hands-on AP leader who thrives in a high-volume, fast-paced environment and enjoys mentoring staff while driving process improvements. Due to continued growth and increased transaction volume, the company is looking to bring on an experienced AP professional as soon as possible.

Role

Accounts Payable Supervisor

Location

Bedford Hills, NY

Compensation

$90,000 - $110,000

Work Modality

100% In-Office

About The Company

• PE-backed services organization that has successfully been in business for over 30 years
• Over 100 locations nationwide with significant growth through both acquisition and organic expansion
• Industry leader that has consistently grown year over year
• Stable leadership team with strong executive support and a commitment to employee development
• Excellent opportunity for career growth within a rapidly expanding organization
• Collaborative, team-oriented culture where employees are encouraged to contribute ideas and drive improvements
• Fast-paced environment that offers exposure to leadership and strategic initiatives

Position Overview

The Accounts Payable Supervisor will oversee the day-to-day AP function, ensuring timely and accurate processing of invoices and payments while leading a team of AP professionals. This individual will work closely with accounting leadership, operational departments, and vendors to streamline processes, improve efficiencies, and maintain strong internal controls.

Key Responsibilities

• Lead, mentor, and develop a team of Accounts Payable Specialists, providing training, guidance, and performance management
• Oversee the full-cycle accounts payable process for a high-volume, multi-location operation
• Monitor invoice processing, payment runs, and vendor account maintenance to ensure accuracy and timeliness
• Review and approve invoices, coding, reconciliations, and payment requests
• Resolve escalated vendor inquiries and complex invoice discrepancies
• Ensure compliance with company policies, approval workflows, and internal controls
• Partner with department leaders to obtain timely invoice approvals and address outstanding items
• Support month-end and year-end close activities, including accruals, reconciliations, and AP reporting
• Analyze AP processes and recommend workflow improvements to increase efficiency and scalability
• Assist with audits and provide supporting documentation as needed
• Utilize Microsoft Dynamics 365 to manage AP operations and reporting

Preferred Qualifications

• 5+ years of progressive Accounts Payable experience, including supervisory or team lead responsibilities
• Experience overseeing high-volume invoice processing in a fast-paced environment
• Strong understanding of AP best practices, internal controls, and general accounting principles
• Advanced Excel skills, including VLOOKUPs, Pivot Tables, and report analysis
• Excellent communication and interpersonal skills with the ability to collaborate across departments
• Proven ability to manage priorities, meet deadlines, and drive process improvements
• Experience with Microsoft Dynamics 365 strongly preferred
• Bachelor's degree in Accounting, Finance, or a related field preferred