Accounts Payable Specialist

Summit Staffing Partners; New York (NY); Hybrid; USD 65,000 - 85,000; Full time

Benefits offered by this job

Health, dental, and vision benefits

PTO and incentives

Job summary

Summit Staffing Partners represents a Midtown Manhattan-based financial services client seeking an Accounts Payable Analyst to join their internal team on a consulting-to-hire basis. The role offers a hybrid schedule (3 days in the office, 2 days from home) with the opportunity to own the full AP cycle, support month-end close, and contribute to process improvements in a fast-paced environment.

Upon conversion, you’ll receive 100% health, dental, and vision benefits, PTO, and a competitive

Qualifications

• Hands-on accounts payable experience with vendor setup, invoicing, and payment processing.
• Strong understanding of AP workflows, controls, and best practices.
• Advanced Excel skills including PivotTables and VLOOKUPs.
• Ability to manage high-volume processing accurately and on time.

Responsibilities

• Own the full-cycle accounts payable process from vendor setup to GL entry.
• Prepare and process high-volume payments (checks, ACH, wires) with proper approvals.
• Review invoices and supporting docs; resolve discrepancies and classify expenses.
• Maintain vendor records and onboarding, collect W-9s, NDAs, etc.
• Serve as primary contact for vendors and respond to inquiries.

Skills

Accounts payable

Excel

Vendor management

Communication

Attention to detail

Education

Bachelor’s degree in Accounting

Tools

Sage Intacct

Job description

Our client, a mid-sized, boutique financial services firm based in Midtown Manhattan, is seeking an Accounts Payable Analyst to join their internal team. This is a consulting-to-hire opportunity, starting on a consulting basis with the intention of converting to a full-time, permanent position.

The role offers a hybrid schedule - 3 days a week in the office and 2 days working from home.

This is a fantastic opportunity for someone with strong accounts payable experience to step into a high-visibility, hands-on role within a collaborative and fast-paced environment. The firm has a phenomenal, long-standing reputation and offers long-term stability, growth potential, and the ability to take ownership of the full AP process.

Upon conversion to a permanent employee, the position offers 100% fully covered health, dental, and vision benefits, along with a competitive compensation package, PTO, and additional incentives.

In this role, you will:

• Own the full-cycle accounts payable process, including vendor setup, invoice intake, coding, and entry into the general ledger
• Prepare and process high-volume vendor payments (checks, ACH, wires), ensuring accuracy, proper approvals, and timely execution
• Review and validate invoices and supporting documentation, resolving discrepancies and ensuring proper expense classification
• Maintain and update vendor records, including onboarding new vendors and collecting required documentation (W9s, NDAs, etc.)
• Serve as a key point of contact for vendors, handling inquiries, payment status updates, and issue resolution
• Process and reconcile corporate credit card activity, ensuring accurate coding and compliance with internal policies
• Track daily cash activity related to disbursements and assist with cash postings and reconciliations as needed
• Support month-end close from an AP perspective, including accruals, prepaid expenses, and AP-related journal entries
• Assist with 1099 processing and year-end reporting requirements
• Maintain organized, audit-ready documentation across systems and shared folders
• Monitor AP aging and proactively follow up on outstanding invoices or discrepancies
• Partner with internal teams to respond to requests and ensure smooth day-to-day financial operations
• Contribute to process improvements, reporting, and ad hoc projects related to accounts payable and operations

Qualifications:

• Bachelor’s degree in Accounting or a related field preferred
• Hands-on accounts payable experience, including invoice processing, vendor management, and payment execution
• Strong understanding of AP workflows, controls, and best practices
• Advanced Excel skills, including pivot tables and VLOOKUPs
• High level of accuracy and attention to detail, particularly in high-volume processing environments
• Strong organizational and time management skills, with the ability to prioritize and meet deadlines
• Effective communication skills, with the ability to interact professionally with vendors and internal stakeholders
• Self-motivated, proactive, and comfortable working both independently and as part of a team

Preferred:

• Experience with Sage Intacct or similar accounting systems
• Exposure to financial services, private equity, or family office environments
• Experience supporting audits, 1099 processing, or AP reporting initiatives