Accounts Payable Manager

Genuine Search Group; New York (NY); On-site; USD 100,000 - 130,000; Full time

Job summary

A leading construction firm in New York is seeking an Accounts Payable Manager to oversee a high-volume AP function. The role involves leading a team, ensuring compliance with standards, and managing vendor processes. Ideal candidates will have over 5 years of AP experience, including 2+ years in a supervisory role, and a strong background in the construction industry. Proficiency in ERP systems, especially CMiC, is preferred.

Qualifications

• 5+ years of Accounts Payable experience, with at least 2+ years in a managerial/supervisory role.
• Construction industry experience required (AIA billing, lien waivers, retention, vendor compliance).
• Strong vendor management and negotiation skills.

Responsibilities

• Lead, mentor, and manage the AP team to ensure efficiency and accuracy.
• Oversee vendor payment processes and invoice reconciliation.
• Prepare and distribute monthly/weekly AP reports for leadership.

Skills

Leadership

Vendor management

Negotiation

Reconciliation

Process improvement

Communication

Organizational skills

Education

Bachelor's degree in Accounting, Finance, or related field

Tools

ERP systems

CMiC

Job description

Overview

Our client, a prominent NYC construction firm, is seeking an Accounts Payable Manager to support growth. This newly created role provides strong leadership and process improvement for a high-volume AP function within a well-established and expanding organization. Location: New York, NY. The role reports to the Controller and will lead a team of three AP Coordinators, with a focus on evaluating and revamping AP processes and ensuring compliance with accounting standards.

Base pay range

$100,000.00/yr - $130,000.00/yr

Responsibilities

• Lead, mentor, and manage the AP team (3 Coordinators) to ensure efficiency, accuracy, and timely invoice processing
• Oversee vendor payment processes, from field ticket matching to invoice reconciliation
• Negotiate payment terms and resolve vendor discrepancies in a timely manner
• Coordinate with project teams to ensure accurate job cost coding and retention tracking
• Manage weekly, monthly, and annual vendor statement reconciliations
• Support ERP migration from Sage to CMiC, including data validation, workflow optimization, and training
• Oversee bill-backs for affiliated companies and ensure proper intercompany accounting
• Prepare and distribute monthly/weekly AP reports, metrics, and financial insights for leadership
• Maintain compliance with internal controls, accounting standards, and industry regulations
• Collaborate with payroll (indirect oversight) for cross-department alignment

Qualifications

• Bachelor's degree in Accounting, Finance, or related field (required)
• 5+ years of Accounts Payable experience, with at least 2+ years in a managerial/supervisory role
• Construction industry experience required (AIA billing, lien waivers, retention, vendor compliance)
• ERP proficiency; CMiC experience strongly preferred
• Strong vendor management, negotiation, and reconciliation skills
• Ability to lead process improvement initiatives in a high-volume AP environment
• Excellent communication and organizational skills