AP Specialist in Manatee!

Waste Pro USA; Sarasota (FL); On-site; USD 35,000 - 48,000; Full time

Job summary

Waste Pro USA is seeking an Accounts Payable Clerk to manage AP transactions, including invoices, purchase orders, accruals, and vendor maintenance. The role ensures timely and accurate payments and supports monthly financial data reporting.

Responsibilities include maintaining PO logs, reconciling invoices to POs, processing payments in the AP system, reconciling vendor statements, resolving discrepancies, and assisting regional AP with large expenses and accrual calculations.

Responsibilities

• Maintain purchase order logs or systems and coordinate proper PO approvals.
• Assist maintenance personnel with software that tracks purchase orders, purchases, expenses, etc., and transfer data into the general ledger/AP system.
• Process invoices by reviewing, verifying coding and approvals, reconciling to purchase orders, and entering invoices into the AP system.
• Reconcile vendor statements to ensure all invoices are received and processed for payment.
• Research and resolve problems or errors by reconciling invoice discrepancies with vendors and within the AP system.
• Maintain good relations with vendors.
• Assist Regional AP clerk in reconciling invoices, purchase orders and operational systems for large expenses (e.g., disposal costs, fuel).
• Assist Regional AP Clerk in calculating monthly accounts payable accruals.
• Provide clerical, administrative and operational support including accounting, operations, and customer service duties.

Job description

Summary Of PositionThe Accounts Payable Clerk is responsible for processing accounts payable transactions including but not limited to invoices, purchase orders and purchase order logs, month end accruals, vendor maintenance, credit memos and stop payments in a manner that ensures timely and accurate payments and monthly financial data.

Accounts Payable ClerkSummary Of PositionThe Accounts Payable Clerk is responsible for processing accounts payable transactions including but not limited to invoices, purchase orders and purchase order logs, month end accruals, vendor maintenance, credit memos and stop payments in a manner that ensures timely and accurate payments and monthly financial data.

RESPONSIBILITESThe following responsibilities apply:

• Responsible for maintaining purchase order logs or systems and coordinating proper purchase order approvals.
• Assist maintenance personnel with utilization of their software that tracks purchase orders, purchases, expenses, etc. and the transferring of that data into the general ledger/AP system.
• Process invoices by reviewing, verifying the coding and approvals, reconciling to purchase orders and entering properly approved invoices into the AP system.
• Reconcile vendor statements to ensure all invoices are received and processed for payment.
• Research and resolve problems or errors by reconciling invoice discrepancies with vendors and within the AP system.
• Responsible for maintaining good relations with the vendors.
• On a regular basis, assist Regional AP clerk in reconciling the invoices, purchase orders and operational systems in regards to specific, large expenses, i.e. disposal costs, fuel, etc.
• Assist the Regional AP Clerk in calculating the monthly accounts payable accruals.
• Provide clerical, administrative and operational support by performing other functions including but not limited to accounting support, operations, customer service and customer service duties.
• Essential Functions-The statements above are intended only to describe the general nature of the job and should not be construed as an all-inclusive list of position responsibilities.