Accounts Payable Clerk

Waste Pro, USA; Sanford (FL); On-site; USD 42,000 - 56,000; Full time

Job summary

Waste Pro, a Florida-based waste collection and disposal company, is seeking an Accounts Payable Clerk to process invoices, purchase orders, and accruals, ensuring timely payments and accurate data entry. The role also involves maintaining PO logs and coordinating with the collections team for NTO filings.

Ideal candidates will have 2–4 years AP experience, strong MS Office skills, and the ability to multi-task in a busy office environment. This position is on-site in Sanford, FL.

Qualifications

• Degree in Accounting, Finance, or Business Administration.
• 2–4 years accounts payable experience.
• Proficiency with MS Office (Word, Excel, Outlook, PowerPoint).
• Experience with AP software such as DSL-Solomon, Dossier, Tower, SAP, Great Plains, PeopleSoft, Ceridian.
• Ability to work with internal/external personnel to resolve issues.
• Strong communication and organizational skills.

Responsibilities

• Maintain purchase order logs and coordinate approvals.
• Assist software used for PO, purchases, and data transfer to GL/AP.
• Process invoices by coding, approvals, and entering into AP system.
• Reconcile vendor statements to ensure timely payments.
• Research and resolve invoice discrepancies with vendors.
• Maintain good vendor relations.
• Assist Regional AP clerk with reconciling invoices and large expenses.
• Assist in calculating monthly AP accruals.
• Provide clerical and administrative support as needed.

Skills

Attention to detail

Strong communication

Multi-tasking

Time management

Professional demeanor

Problem solving

Education

Accounting/Finance degree

2-4 years AP experience

Tools

MS Office

Excel

Outlook

PowerPoint

AP software (Solomon, Dossier, Tower)

Job description

Accounts Payable Clerk

SUMMARY OF POSITION

The Accounts Payable Clerk is responsible for processing accounts payable transactions including but not limited to invoices, purchase orders and purchase order logs, month end accruals, vendor maintenance, credit memos and stop payments in a manner that ensures timely and accurate payments and monthly financial data. This role will also work with the collections team to enter and track NTO (Notice To Owner) filings for temp ROL accounts.

RESPONSIBILITIES

• 1. Responsible for maintaining purchase order logs or systems and coordinating proper purchase order approvals.
• 2. Assist maintenance personnel with utilization of their software that tracks purchase orders, purchases, expenses, etc. and the transferring of that data into the general ledger/AP system.
• 3. Process invoices by reviewing, verifying the coding and approvals, reconciling to purchase orders and entering properly approved invoices into the AP system.
• 4. Reconcile vendor statements to ensure all invoices are received and processed for payment.
• 5. Research and resolve problems or errors by reconciling invoice discrepancies with vendors and within the AP system.
• 6. Responsible for maintaining good relations with the vendors.
• 7. On a regular basis, assist Regional AP clerk in reconciling the invoices, purchase orders and operational systems in regards to specific, large expenses, i.e. disposal costs, fuel, etc.
• 8. Assist the Regional AP Clerk in calculating the monthly accounts payable accruals.
• 9. Provide clerical, administrative and operational support by performing other functions including but not limited to accounting support, operations, customer service and customer service duties.

Essential Functions

The statements above are intended only to describe the general nature of the job and should not be construed as an all inclusive list of position responsibilities.

QUALIFICATIONS:

• Ability to handle a heavy volume of calls in a professional and efficient manner
• Excellent verbal, written and analytical skills
• Computer proficiency in MS Office and strong typing Skills,
• Ability to multi-task with a strong attention to detail.
• Ability to work with both internal and external personnel to resolve issues in a professional and timely manner.
• Ability to react well under pressure and treat others with respect
• Ability to identify and resolve problems in a timely manner
• Ability to Prioritize and plan work activities
• Ability to work efficiently and effectively, both independently and as a team to ensure exceeding the call center's standards.
• Ability to balance team and individual responsibilities and help build a positive team environment.
• Ability to adapt and deal with frequent changes in the work environment, manage difficult or emotional customer situations and respond promptly to service
• 1.Degree in Accounting, Finance, Business Administration or combination of coursework and experience indicating required accounting and accounts payable knowledge.
• 2. 2 - 4 years Accounts Payable experience. Must be able to show and communication knowledge and understanding of AP accruals.
• 3. Proficiency with computers, including Microsoft Word, Excel, Outlook, and PowerPoint.
• 4. Applied familiarity with financial/accounting software packages/systems (e.g. DSL-Solomon, Dossier, Tower, SAP, Great Plains, PeopleSoft, Ceridian).
• 5. Committed to continuous improvement of quality, quantity and timely project delivery.
• 6. Oral and written communication skills.

Special Considerations/Physical Work Requirements

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.

Required to use motor coordination with finger dexterity (such as keyboarding, machine operation, driving, etc.)- most of the work day;

Required to exert physical effort in tasks that involve the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight handling objects less than 25 pounds- rarely;

WORK ENVIRONMENT

Normal setting for this job is: office setting.