AP Specialist

Creative Financial Staffing, LLC; Staatsburg (NY); Sur place; USD 55 000 - 65 000; Plein temps

Résumé du poste

Creative Financial Staffing, LLC seeks an Accounts Payable Specialist for a nonprofit organization in Staatsburg, NY. This hands-on role manages day-to-day AP, ensures invoices are processed accurately and on time, and supports reconciliations and month-end close.

Ideal candidates have 2+ years AP experience, strong Excel skills, and familiarity with an ERP system. You’ll maintain vendor records, resolve discrepancies, and help improve AP processes within a collaborative accounting team.

Qualifications

• 2+ years of hands-on accounts payable experience.
• Strong AP knowledge and basic accounting principles.
• Experience with an ERP/accounting system.
• Strong Excel skills.
• Excellent attention to detail and organization.
• Ability to manage multiple priorities and meet deadlines.
• Strong communication and problem-solving skills.
• Nonprofit accounting experience is a plus.

Responsabilités

• Process invoices from receipt through payment.
• Code and enter invoices accurately and ensure proper approvals.
• Perform three-way matching and resolve invoice discrepancies.
• Reconcile vendor statements and research outstanding items.
• Maintain accurate vendor records and respond to vendor inquiries.
• Monitor AP aging and ensure timely payment of invoices.
• Assist with check runs, ACH payments, and other payment processing.
• Assist with month-end and year-end close activities.
• Prepare AP reports and account reconciliations.
• Research and resolve discrepancies and payment issues.
• Maintain organized AP files and supporting documentation.
• Assist with improving AP processes and procedures.
• Support the accounting team with other projects and duties as needed.

Connaissances

Accounts Payable

Excel

Attention to detail

Multitasking

Communication skills

Nonprofit accounting experience

Outils

ERP system

Description du poste

Accounts Payable Specialist

Location: Staatsburg, NY

Industry: Nonprofit Organization

Position Type: Full-Time

Compensation: $55,000–$65,000

Our nonprofit client is looking to add an experienced Accounts Payable Specialist to their accounting team. This is a hands‑on role responsible for managing the day‑to‑day AP process, ensuring invoices are processed accurately and timely, and supporting the broader accounting team with reconciliations and month‑end close.

Responsibilities

• Process invoices from receipt through payment
• Code and enter invoices accurately and ensure proper approvals
• Perform three-way matching and resolve invoice discrepancies
• Reconcile vendor statements and research outstanding items
• Maintain accurate vendor records and respond to vendor inquiries
• Monitor AP aging and ensure timely payment of invoices
• Assist with check runs, ACH payments, and other payment processing
• Assist with month‑end and year‑end close activities
• Prepare AP reports and account reconciliations
• Research and resolve discrepancies and payment issues
• Maintain organized AP files and supporting documentation
• Assist with improving AP processes and procedures
• Support the accounting team with other projects and duties as needed

Qualifications

• 2+ years of hands‑on accounts payable experience
• Strong understanding of AP processes and basic accounting principles
• Experience working with an ERP or accounting system
• Strong Excel skills
• Excellent attention to detail and organization
• Ability to manage multiple priorities and meet deadlines
• Strong communication and problem‑solving skills
• Nonprofit accounting experience is a plus

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