AP Specialist

Ledgent; San Diego (CA); Hybrid; USD 65,000 - 85,000; Full time

Benefits offered by this job

Hybrid work schedule

Job summary

Ledgent seeks an Accounts Payable Specialist in San Diego, CA, to support day-to-day AP operations with accuracy and timeliness. The role collaborates with internal teams and vendors, supports monthly close activities, and drives process improvements across the AP function.

The ideal candidate has 5+ years in accounts payable, experience with Concur and Microsoft Dynamics Great Plains, and a strong eye for detail. Hybrid schedule offered, with focus on efficiency and policy compliance.

Qualifications

• 5+ years of hands-on accounts payable experience.
• Experience in a multi-entity or fast-paced environment.
• Experience with Concur for expense reporting and invoice processing.
• Proficient in Microsoft Excel and general accounting systems.
• Detail-oriented with strong organizational and time management skills.

Responsibilities

• Process invoices from intake through payment, including verification, coding, and entry into the accounting system.
• Ensure invoices are properly approved, supported, and compliant with internal guidelines.
• Support accounts payable close activities and reconciliation efforts on a monthly basis.
• Serve as a primary contact for vendor inquiries, resolving discrepancies and payment issues efficiently.
• Review and process employee expense reports and corporate card activity using Concur, ensuring policy compliance.
• Provide system support related to Concur, including user assistance and issue resolution.
• Prepare and execute payment runs, including checks, ACH, and electronic payments, across multiple entities.
• Assist with audit requests by gathering documentation and responding to inquiries related to accounts payable.
• Contribute to process improvements, documentation, and workflow enhancements to strengthen controls and efficiency.
• Maintain up-to-date procedures and support adherence to internal policies.
• Perform other duties as assigned to support the accounting team.

Skills

AP expertise

multi-entity experience

Microsoft Excel

detail-oriented

strong communication

Education

Bachelor's degree in Accounting/Finance

Tools

Microsoft Dynamics Great Plains

Concur

Job description

The Accounts Payable Specialist is responsible for supporting day-to-day accounts payable operations with a focus on accuracy, timeliness, and process consistency. This role partners closely with internal teams and external vendors, supports close activities, and contributes to continuous improvement initiatives within the AP function.

Hybrid Schedule!

Key Responsibilities

The Accounts Payable Specialist is responsible for supporting day-to-day accounts payable operations with a focus on accuracy, timeliness, and process consistency. This role partners closely with internal teams and external vendors, supports close activities, and contributes to continuous improvement initiatives within the AP function.

Hybrid Schedule!

Key Responsibilities

• Process invoices from intake through payment, including verification, coding, and entry into the accounting system.
• Ensure invoices are properly approved, supported, and compliant with internal guidelines.
• Support accounts payable close activities and reconciliation efforts on a monthly basis.
• Serve as a primary contact for vendor inquiries, resolving discrepancies and payment issues efficiently.
• Review and process employee expense reports and corporate card activity using Concur, ensuring policy compliance.
• Provide system support related to Concur, including user assistance and issue resolution.
• Prepare and execute payment runs, including checks, ACH, and electronic payments, across multiple entities.
• Assist with audit requests by gathering documentation and responding to inquiries related to accounts payable.
• Contribute to process improvements, documentation, and workflow enhancements to strengthen controls and efficiency.
• Maintain up-to-date procedures and support adherence to internal policies.
• Perform other duties as assigned to support the accounting team.

Qualifications

• Bachelor's degree in Accounting, Finance, or a related field, or equivalent practical experience.
• 5+ years of hands‐on accounts payable experience, ideally in a multi‐entity or fast‐paced environment.
• Experience with Microsoft Dynamics Great Plains strongly preferred.
• Experience using Concur for expense reporting and invoice processing.
• Proficient in Microsoft Excel and general accounting systems.
• Detail-oriented with strong organizational and time management skills.
• Strong communication skills and a service-oriented mindset.
  

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.