AP Specialist

Vaco by Highspring; Irvine (CA); On-site; USD 41,328 - 46,838; Full time

Job summary

A leading company in consumer services is seeking an Accounts Payable Specialist in Irvine, California. The ideal candidate will have a Bachelor's degree in Accounting and over 3 years of experience in high-volume AP environments. This role involves processing invoices, maintaining vendor relationships, and improving AP systems. Join a dynamic team and contribute to the efficiency of financial operations.

Qualifications

• 3+ years of hands-on Accounts Payable experience.
• Experience with 3-way match processes.
• Proficiency with large-scale P2P and ERP systems.

Responsibilities

• Process vendor invoices and ensure timely payments.
• Reconcile 3-way match discrepancies with Purchasing and Warehouse.
• Maintain strong vendor relationships and respond to inquiries.

Skills

Attention to Detail

Communication

Multitasking

Education

Bachelor's Degree in Accounting or related field

Tools

NetSuite

Excel

Job description

1 day ago Be among the first 25 applicants

This range is provided by Vaco by Highspring. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$30.00/hr - $34.00/hr

Direct message the job poster from Vaco by Highspring

About the Role:
We are seeking a detailed oriented Accounts Payable Specialist on behalf of our long-term client. This is an excellent opportunity for a proactive, detail-oriented professional with experience in high-volume AP environments who thrives in fast-paced settings and is comfortable collaborating across departments.
Responsibilities:

• 
  Receive, process, and ensure timely payment of vendor invoices
• 
  Partner closely with Purchasing and Warehouse teams to reconcile 3-way match discrepancies
• 
  Serve as point of contact for internal employees regarding AP issues, PO creation, and general inquiries
• 
  Maintain strong vendor relationships by responding promptly to inquiries and ensuring accounts remain in good standing
• 
  Assist in developing workflows and improving AP systems and processes
• 
  Verify that all invoices are appropriately approved per company policy before processing payments
• 
  Send vendor invites to the P2P system and confirm accurate banking details
• 
  Ensure all bills and transactions are coded to the correct accounts
• 
  Book AP entries during month-end close (including accruals and invoice transactions)
• 
  Generate and deliver ad hoc reports to various departments as needed
  

Requirements:

• 
  Bachelor's Degree in Accounting or a related field
• 
  3+ years of hands-on Accounts Payable experience, with a strong focus on 3-way match processes
• 
  Proficiency with large-scale P2P and ERP systems, especially NetSuite
• 
  Intermediate to advanced Excel skills (VLOOKUPs, XLOOKUPs, SUMIFs, Pivot Tables)
• 
  Strong interpersonal and communication skills with the ability to multitask effectively

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Accounting/Auditing

• Industries

  Consumer Services

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