AP Specialist

Abacus Group; Hauppauge (NY); On-site; USD 45,000 - 65,000; Full time

Job summary

Abacus Group, a leading executive search firm, is seeking an Accounts Payable Specialist for a full-time role in Hauppauge, NY. The position focuses on processing payables, vendor invoices, and ensuring timely payments in a meticulous system.

Ideal candidates have a degree in accounting or finance, strong Excel skills, and the ability to work with project managers and accounting staff in a fast-paced environment, with opportunities for professional growth.

Qualifications

• A degree in accounting or finance.
• Strong communication and analytical skills.
• Highly organized and detail-oriented.
• Ability to multi-task in a fast-paced environment.
• Proficiency with Excel.

Responsibilities

• Process vendor invoices and match purchase orders.
• Review invoices for documentation and approval prior to payment.
• Reconcile received material for billing.
• Respond to co-workers and vendor inquiries professionally and timely.
• Work directly with Project Managers and Accounting Staff for billing resolution.
• Explain billing invoices and accounting policies to staff, vendors, and clients.
• Clerical work such as filing, photocopies, and answering the phone.

Skills

Attention to detail

Communication skills

Organizational skills

Multitasking

Analytical skills

Problem solving

Time management

Education

Degree in accounting or finance

Tools

Excel

Job description

Job Description

Job Description

Our client is a construction firm, is looking for a Full-Time Accounts Payable Specialist. As an AP Specialist, you will be primarily responsible for general accounts payable day-to-day duties. We rely on a meticulous financial system to drive our business forward. The accounts payable (AP) department keeps that system running smoothly by managing cash flow and paying vendors and suppliers. We are looking for a specialist to join our team to help process, track, and record payments in an accurate, efficient, and timely manner. We are looking for applicants interested in professional growth, diverse job responsibilities, and making meaningful contributions to our collective success. The successful candidate will possess a growth mindset, strong communication skills, professionalism, demonstrated technical experience, and a desire to succeed in a rapidly changing environment.

What You Will Do:

• Process vendor invoices and match purchase orders.
• Review invoices for documentation and approval prior to payment.
• Reconcile received material for billing.
• Respond to all co-workers and vendor inquiries in a professional and timely manner.
• Work directly with Project Managers and Accounting Staff for billing resolution.
• Explain billing invoices and accounting policies to staff, vendors, and clients.
• Clerical work such as filing, photocopies, and answering the phone.
• Qualifications:
• * A degree in accounting or finance.
  • Understand basic principles of finance, accounting, and bookkeeping.
  • Highly organized, detail-oriented, comfortable in a fast-paced environment.
  • Ability to multi-task and take on new responsibilities as the business expands.
  • Excellent communication and analytical skills.
  • Ability to think "outside the box."
  • Strong Excel skills.
  • Good sense of urgency and ability to prioritize

Company Description

Abacus Group is an award-winning executive search firm specializing in the permanent, temporary, and temp-to-perm placement of Accounting & Finance, Public Accounting, Administrative Support, Compliance, Human Resources, Marketing & Communications, and Information Technology professionals across all industries. Our diligent and personal approach has been honored by Clearly Rated’s "Best of Staffing" awards for exceptional service as well as Forbes' "America’s Best Recruiting Firms" awards. We attribute our repeat recognition as one of Crain’s New York’s "Best Places to Work in New York City" to our familial, supportive, and transparent company culture. Founded in 1997, Abacus Group is headquartered in New York with additional offices in California and Florida.

Company Description

Abacus Group is an award-winning executive search firm specializing in the permanent, temporary, and temp-to-perm placement of Accounting & Finance, Public Accounting, Administrative Support, Compliance, Human Resources, Marketing & Communications, and Information Technology professionals across all industries. Our diligent and personal approach has been honored by Clearly Rated’s "Best of Staffing" awards for exceptional service as well as Forbes' "America’s Best Recruiting Firms" awards. We attribute our repeat recognition as one of Crain’s New York’s "Best Places to Work in New York City" to our familial, supportive, and transparent company culture. Founded in 1997, Abacus Group is headquartered in New York with additional offices in California and Florida.