AP Specialist

Q4 Designs; New York (NY); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Competitive salary

Comprehensive health benefits

Paid Time Off

401(k) plan

Employee discounts

Opportunities for professional growth

Job summary

Q4 Designs in New York, NY is seeking an Accounts Payable Specialist responsible for accurate and timely processing of invoices, employee expense reimbursements, and vendor payments. You will uphold policies, maintain vendor records, and support month-end close.

The role requires organization, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. Experience with ERP and Excel is preferred, along with collaboration with Purchasing, Operations, and

Qualifications

• Associate's or Bachelor's degree in Accounting, Finance, or related field.
• 2-5 years of Accounts Payable experience.
• Strong understanding of accounting principles and AP best practices.
• Experience with ERP or accounting systems.
• Proficiency in Microsoft Excel and Microsoft Office.
• Excellent attention to detail and organizational skills.
• Strong communication and problem-solving abilities.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.

Responsibilities

• Process high volumes of vendor invoices accurately and in a timely manner.
• Review invoices for proper approvals, coding, and supporting documentation.
• Prepare and process weekly payment runs, including ACH, wire transfers, and checks.
• Reconcile vendor statements and resolve invoice discrepancies.
• Maintain vendor records, including W-9s and banking information.
• Respond to vendor inquiries and resolve payment-related issues professionally.
• Process employee expense reimbursements per company policy.
• Assist with month-end close activities, including AP reconciliations and accruals.
• Support annual audits by providing requested documentation.
• Maintain organized and accurate financial records.
• Identify opportunities to improve AP processes and internal controls.
• Collaborate with Purchasing, Operations, and Receiving to ensure timely invoice resolution.
• Perform additional accounting and administrative duties as assigned.

Skills

Accounts Payable

Vendor Management

ERP Systems

Excel Proficiency

Attention to Detail

Communication

Education

Associate's or Bachelor's degree in Accounting/Finance

Tools

ERP Systems

Microsoft Excel

Job description

Job Description

Job Description

** POSITION SUMMARY**

The Accounts Payable Specialist is responsible for the accurate and timely processing of the company's accounts payable functions. This role ensures invoices, employee expense reimbursements, and vendor payments are processed in accordance with company policies and accounting standards while maintaining strong vendor relationships and supporting the Finance team during month-end and year-end close activities.

The ideal candidate is highly organized, detail-oriented, and able to manage multiple priorities in a fast-paced environment

**KEY RESPONSIBILITIES**

• Process high volumes of vendor invoices accurately and in a timely manner.
• Review invoices for proper approvals, coding, and supporting documentation.
• Prepare and process weekly payment runs, including ACH, wire transfers, and checks.
• Reconcile vendor statements and resolve invoice discrepancies.
• Maintain vendor records, including W-9s and banking information.
• Respond to vendor inquiries and resolve payment-related issues professionally.
• Process employee expense reimbursements in accordance with company policy.
• Assist with month-end close activities, including AP reconciliations and accruals.
• Support annual audits by providing requested documentation.
• Maintain organized and accurate financial records.
• Identify opportunities to improve AP processes and internal controls.
• Collaborate with cross-functional teams, including Purchasing, Operations, and Receiving, to ensure timely invoice resolution.
• Perform additional accounting and administrative duties as assigned.

**QUALIFICATIONS**

• Associate's or Bachelor's degree in Accounting, Finance, or a related field preferred.
• 2-5 years of Accounts Payable experience.
• Strong understanding of accounting principles and AP best practices.
• Experience with ERP or accounting systems.
• Proficiency in Microsoft Excel and Microsoft Office.
• Excellent attention to detail and organizational skills.
• Strong communication and problem-solving abilities.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.

**PREFERRED QUALIFICATIONS**

• Experience working in the apparel, wholesale, manufacturing, or consumer goods industry.
• Experience processing high-volume invoices.
• Familiarity with three-way matching and purchase order environments.

** WHAT WE OFFER**

• Competitive salary
• Comprehensive health benefits
• Paid Time Off
• 401(k) plan
• Employee discounts
• Opportunities for professional growth and development

If you are a motivated finance professional who enjoys working in a collaborative environment and values accuracy, we'd love to hear from you.

Company Description

Q4 Designs designs, develops, sources, and delivers apparel for some of the world's most recognized lifestyle and consumer brands. We combine creativity, product expertise, and operational excellence to bring high-quality collections to market.

Company Description

Q4 Designs designs, develops, sources, and delivers apparel for some of the world's most recognized lifestyle and consumer brands. We combine creativity, product expertise, and operational excellence to bring high-quality collections to market.