Accounts Payable Specialist

Search Pro Group; Virginia Beach (VA); On-site; USD 42,000 - 62,000; Full time

Job summary

Search Pro Group, a boutique accounting-focused recruitment firm, is seeking an Accounts Payable Specialist in Virginia Beach. The role involves reviewing invoices, processing payments, managing vendors, and ensuring GAAP compliance within a collaborative team environment.

The ideal candidate will have strong attention to detail, organizational and communication skills, and experience with common accounting software such as QuickBooks, Sage, or SAP.

Qualifications

• High school diploma required; associate or bachelor’s degree in Accounting or related field preferred.
• Proven experience as accounts payable clerk or similar role.

Responsibilities

• Invoice processing: review, code, and match invoices to purchase orders.
• Prepare and process electronic transfers and check runs.
• Maintain vendor files, obtain W-9s, and resolve invoice discrepancies.
• Review and process employee expense reports; ensure proper coding.
• Reconcile accounts payable transactions and monthly statements.
• Assist with month-end closing; prepare accruals and supporting documents for audits.
• Ensure compliance with GAAP and company policies; maintain accurate records.

Skills

Data entry

Attention to detail

Organizational skills

Communication skills

Analytical skills

GAAP knowledge

Education

High school diploma

Associate or bachelor in Accounting

Tools

QuickBooks

Sage

SAP

Job description

Job Description

Job Description

Accounts Payable Specialist: 5 days in the office, 2nd generation, family owned company looking to make a hire in their accounting team.

Key Responsibilities:

• Invoice Processing: Review and verify invoices and check requests. Sort, code, and match invoices to their respective purchase orders.
• Payments: Prepare and process electronic transfers and payments. Prepare and perform check runs.
• Vendor Management: Maintain vendor files, including obtaining W-9s and resolving invoice discrepancies. Communicate with vendors regarding billing issues and payment timelines.
• Expense Reporting: Review and process employee expense reports. Ensure compliance with company policies and accurate coding of expenses.
• Account Reconciliation: Reconcile accounts payable transactions to ensure that all payments are accounted for and properly posted. Verify vendor accounts by reconciling monthly statements and related transactions.
• Reporting: Assist with month-end closing by preparing necessary accruals and adjusting journal entries. Provide supporting documentation for audits.
• Compliance: Maintain accurate historical records. Ensure credit is received for outstanding memos. Ensure that all financial transactions comply with federal, state, and local legal requirements by studying existing and new legislation, enforcing adherence to requirements, and advising management on needed actions.

Skills and Qualifications:

• Education: High school diploma required; associate’s or bachelor’s degree in Accounting or related field preferred.
• Experience: Proven working experience as accounts payable clerk (or accounts receivable clerk).
• Software Proficiency: Proficient in data entry and management. Knowledge of relevant accounting software (e.g., QuickBooks, Sage, SAP).
• Attention to Detail: High degree of accuracy and attention to detail.
• Organizational Skills: Strong organizational and time management skills.
• Communication Skills: Excellent written and verbal communication skills. Ability to communicate effectively with internal and external parties.
• Analytical Skills: Strong analytical and problem-solving skills.

Additional Requirements:

• Familiarity with basic accounting principles and procedures, following Generally Accepted Accounting Principles (GAAP).
• Ability to maintain confidentiality regarding financial information.
• Team player with the ability to work independently.

Company Description

Search Pro Group is a boutique search firm that focuses on placing talented accounting, finance, payroll & HR professionals. We offer direct hire and temporary placement services. We are seasoned experts with 100+ recommendations from clients and candidates via LinkedIn.

Company Description

Search Pro Group is a boutique search firm that focuses on placing talented accounting, finance, payroll & HR professionals. We offer direct hire and temporary placement services. We are seasoned experts with 100+ recommendations from clients and candidates via LinkedIn.