AP Specialist

Abacus Group; Greenwich (CT); On-site; USD 48,000 - 68,000; Full time

Job summary

Abacus Group, a private equity client, is seeking an AP Specialist to join the Old Greenwich, CT team. The role focuses on managing day-to-day accounts payable, ensuring invoices, expenses, and payments comply with policies and controls.

The ideal candidate has a bachelor's degree in accounting or finance, 2+ years in AP, and strong Excel and accounting software experience. Attention to detail, analytical thinking, and communication skills are essential for success.

Qualifications

• Bachelor's degree in accounting, finance, or related field.
• 2+ years of experience in accounts payable or related financial role, preferably in a corporate environment.
• Strong understanding of accounting principles and practices.
• Proficiency in Microsoft Excel and experience with accounting software (We use in-house accounting software).
• Excellent attention to detail and accuracy.
• Ability to prioritize tasks and meet deadlines in a fast-paced environment.
• Strong analytical and problem-solving skills.
• Excellent communication and interpersonal skills.
• Knowledge of process improvement methodologies is a plus.

Responsibilities

• Invoice Processing: Receive, review, code, and process invoices accurately and in a timely manner. Ensure appropriate approvals and supporting documentation are obtained.
• Multi-Entity Accounts Payable: Manage AP activity across multiple legal entities, ensuring invoices and payments are properly coded, allocated, and recorded to the appropriate entity and accounts.
• Vendor Management: Maintain accurate vendor records, including contact information, payment terms, and tax documentation. Communicate with vendors to resolve invoice and payment issues and ensure timely payments.
• Expense Reporting: Process employee expense reports, verifying compliance with company policies and reconciling expenses with receipts and approvals.
• Month-End Close: Assist with month-end closing activities.
• Issue Resolution & Follow-Up: Research and resolve invoice, vendor, payment, and account discrepancies. Follow up independently on outstanding items and ensure issues are brought to resolution.
• Prioritization & Organization: Manage multiple responsibilities and deadlines simultaneously, prioritizing work effectively while maintaining accuracy and attention to detail.
• Cross-Functional Collaboration: Work with internal departments and stakeholders to obtain approvals, resolve discrepancies, and address AP-related questions and issues.
• Basic Troubleshooting: Provide basic troubleshooting for common AP-related technology or system issues and know when to lift more complex issues to the IT support team.

Skills

Excel proficiency

Attention to detail

Analytical skills

Communication skills

Time management

Education

Bachelor's degree in accounting/finance

Tools

In-house accounting software

Job description

Job Description

Our client, a private equity firm, is looking to hire an AP Specialist to join their team in Old Greenwich, CT.

Position Description

The Accounts Payable (AP) Consultant will be responsible for managing the day-to-day accounts payable function within our management company department. This individual will ensure invoices, expenses, and payments are processed accurately, timely, and in accordance with company policies and internal controls.

Key Responsibilities

• Invoice Processing: Receive, review, code, and process invoices accurately and in a timely manner. Ensure appropriate approvals and supporting documentation are obtained.

• Multi-Entity Accounts Payable: Manage AP activity across multiple legal entities, ensuring invoices and payments are properly coded, allocated, and recorded to the appropriate entity and accounts. Experience with multi-entity or legal entity accounting is strongly preferred.

• Vendor Management: Maintain accurate vendor records, including contact information, payment terms, and tax documentation. Communicate with vendors to resolve invoice and payment issues and ensure timely payments.

• Expense Reporting: Process employee expense reports, verifying compliance with company policies and reconciling expenses with receipts and approvals.

• Month-End Close: Assist with month-end closing activities.

• Issue Resolution & Follow-Up: Research and resolve invoice, vendor, payment, and account discrepancies. Follow up independently on outstanding items and ensure issues are brought to resolution.

• Prioritization & Organization: Manage multiple responsibilities and deadlines simultaneously, prioritizing work effectively while maintaining accuracy and attention to detail.

• Cross-Functional Collaboration: Work with internal departments and stakeholders to obtain approvals, resolve discrepancies, and address AP-related questions and issues.

• Basic Troubleshooting: Provide basic troubleshooting for common AP-related technology or system issues and know when to lift more complex issues to the IT support team.

Qualifications

• Bachelor's degree in accounting, finance, or related field.
• 2+ years of experience in accounts payable or related financial role, preferably in a corporate environment.
• Strong understanding of accounting principles and practices.
• Proficiency in Microsoft Excel and experience with accounting software (We use in-house accounting software).
• Excellent attention to detail and accuracy.
• Ability to prioritize tasks and meet deadlines in a fast-paced environment.
• Strong analytical and problem-solving skills.
• Excellent communication and interpersonal skills.
• Knowledge of process improvement methodologies is a plus.

Company Description

Abacus Group is an award-winning executive search firm specializing in the permanent, temporary, and temp-to-perm placement of Accounting & Finance, Public Accounting, Administrative Support, Compliance, Human Resources, Marketing & Communications, and Information Technology professionals across all industries. Our diligent and personal approach has been honored by Clearly Rated’s “Best of Staffing” awards for exceptional service as well as Forbes' "America’s Best Recruiting Firms" awards. We attribute our repeat recognition as one of Crain’s New York’s “Best Places to Work in New York City” to our familial, supportive, and transparent company culture. Founded in 1997, Abacus Group is headquartered in New York with additional offices in California and Florida.