AP Specialist

Professional Search Group - Orange County; California (MO); On-site; USD 52,000 - 74,000; Full time

Job summary

Professional Search Group OC is seeking an AP Specialist to help bring accounts payable current by processing a backlog of vendor invoices for a Southern California electrical contractor. The role requires strong organizational skills and the ability to work with minimal supervision in a fast-paced environment.

This temp-to-hire opportunity emphasizes high-volume invoice processing, PO matching, and collaboration with project teams to resolve discrepancies while maintaining accurate AP records.

Qualifications

• 3+ years of AP experience in a high-volume environment.
• Construction industry experience preferred but not required.
• Ability to work independently with minimal supervision.
• Strong organizational skills and attention to detail.
• Proactive problem solver with excellent communication skills.
• Comfortable meeting deadlines and managing priorities.
• Proficiency with accounting software and Excel.

Responsibilities

• Process approximately 200 invoices per week with accuracy and efficiency.
• Assist in clearing a substantial backlog of approximately $600,000 in past-due invoices.
• Review, code, and enter vendor invoices into the accounting system.
• Match invoices to purchase orders and supporting documentation as applicable.
• Communicate with vendors and internal project teams to resolve invoice discrepancies.
• Maintain organized AP records and ensure timely processing of payments.
• Prioritize workload to meet deadlines while maintaining a high level of accuracy.
• Support the accounting team with additional AP-related duties as assigned.

Skills

Accounts Payable

High-volume processing

Excel proficiency

Independent worker

Tools

Accounting software

Microsoft Excel

Job description

Job Description

Professional Search Group OC is seeking an AP Specialist to join their client’s team. This is an urgent opportunity for a highly organized, proactive AP Specialist who can step in with minimal training and help bring accounts payable current by processing a significant backlog of vendor invoices.

The ideal AP Specialist has prior construction industry experience preferred but not required, understands high-volume invoice processing, and is comfortable working in a fast-paced environment with multiple priorities.

This organization is a leading Southern California electrical contractor with over 40 years of experience providing high-quality electrical construction services across commercial, industrial, and specialty markets. The company has built a strong reputation for delivering turnkey electrical solutions while maintaining long-term client relationships throughout the Southwest. This is a temp-to-hire opportunity.

Responsibilities

• Process approximately 200 invoices per week with accuracy and efficiency.
• Assist in clearing a substantial backlog of approximately $600,000 in past-due invoices.
• Review, code, and enter vendor invoices into the accounting system.
• Match invoices to purchase orders and supporting documentation as applicable.
• Communicate with vendors and internal project teams to resolve invoice discrepancies.
• Maintain organized AP records and ensure timely processing of payments.
• Prioritize workload to meet deadlines while maintaining a high level of accuracy.
• Support the accounting team with additional AP-related duties as assigned.

Qualifications

• 3+ years of Accounts Payable experience in a high-volume environment.
• Construction industry experience strongly preferred but not required.
• Ability to work independently and take initiative with minimal supervision.
• Strong organizational skills and attention to detail.
• Proactive problem solver with excellent communication skills.
• Comfortable working under deadlines and managing competing priorities.
• Proficiency with accounting software and Microsoft Excel.

Preferred Skills

• Experience processing high-volume invoices.
• Familiarity with construction accounting workflows, including purchase orders and subcontractor/vendor invoicing.
• Ability to quickly identify issues and proactively drive resolutions.

Professional Search Group OC offers this opportunity on behalf of our client and is actively interviewing qualified candidates. If you're looking to grow your accounting career with a stable and expanding company, Professional Search Group OC would like to connect with you.