AP Specialist

Soni; Boston (MA); On-site; USD 39,000 - 41,000; Full time

Job summary

Soni in Boston is seeking an Accounts Payable Specialist to manage day-to-day AP activities, ensuring invoices are coded, approved, and paid promptly while upholding internal controls and vendor relationships.

You will match invoices to purchase orders, process payments (check runs, ACH, wire), reconcile statements, assist month-end close and AP accruals, and contribute ideas to improve processes and accuracy across the accounts payable function.

Qualifications

• 2-4 years of accounts payable or general accounting experience.
• Strong understanding of accounts payable processes and procedures.
• Experience with accounting software or ERP systems such as SAP, Oracle, NetSuite, Great Plains, or QuickBooks.
• Proficiency in Microsoft Excel.
• Strong attention to detail and organizational skills.
• Ability to manage multiple priorities and meet deadlines.
• Excellent communication and problem-solving skills.
• Ability to work independently and as part of a team.

Responsibilities

• Review, code, and process vendor invoices for accuracy and proper approval.
• Match invoices to purchase orders and receiving documentation.
• Process weekly check runs, ACH payments, and wire transfers.
• Reconcile vendor statements and resolve invoice discrepancies.
• Respond to vendor inquiries regarding payment status and account balances.
• Maintain accurate and organized accounts payable records.
• Assist with month-end closing activities and AP accruals.
• Prepare and maintain AP aging reports.
• Ensure invoices are properly approved and comply with company policies.
• Assist with audits and provide supporting documentation as needed.
• Identify opportunities to improve AP processes and efficiencies.

Skills

Accounts payable

Attention to detail

Time management

Communication skills

Teamwork

Tools

SAP

Oracle

NetSuite

Great Plains

QuickBooks

Excel

Job description

The Accounts Payable Specialist is responsible for managing the company's day-to-day accounts payable activities, ensuring invoices are processed accurately and payments are made in a timely manner. This position works closely with vendors, internal departments, and the accounting team to maintain accurate financial records and support the overall accounting function.

Key Responsibilities

• Review, code, and process vendor invoices for accuracy and proper approval.
• Match invoices to purchase orders and receiving documentation.
• Process weekly check runs, ACH payments, and wire transfers.
• Reconcile vendor statements and resolve invoice discrepancies.
• Respond to vendor inquiries regarding payment status and account balances.
• Maintain accurate and organized accounts payable records.
• Assist with month-end closing activities and AP accruals.
• Prepare and maintain AP aging reports.
• Ensure invoices are properly approved and comply with company policies.
• Assist with audits and provide supporting documentation as needed.
• Identify opportunities to improve AP processes and efficiencies.

Qualifications

• 2-4 years of accounts payable or general accounting experience.
• Strong understanding of accounts payable processes and procedures.
• Experience with accounting software or ERP systems such as SAP, Oracle, NetSuite, Great Plains, or QuickBooks.
• Proficiency in Microsoft Excel.
• Strong attention to detail and organizational skills.
• Ability to manage multiple priorities and meet deadlines.
• Excellent communication and problem-solving skills.
• Ability to work independently and as part of a team.

Compensation: $28-30/hr

Salary is based on a range of factors that include relevant experience, knowledge, skills, other job-related qualifications.

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