AP Specialist

Vaco LLC; Brentwood (TN); On-site; USD 42,000 - 56,000; Full time

Job summary

Vaco is seeking an Accounts Payable Specialist to support a fast-paced environment across multiple units. The role focuses on timely processing of invoices and payments, resolving discrepancies, and maintaining accurate records through various accounting systems.

The ideal candidate will have 1+ years of high-volume AP experience, strong multitasking abilities, and effective collaboration with internal teams. This on-site role requires attention to detail and sharp vendor communication skills.

Qualifications

• 1+ years of high-volume AP experience.
• Ability to multi-task, meet deadlines, and work well with other departments.
• Experience navigating various accounting systems.

Responsibilities

• Process assigned invoices and payments accurately and within required timelines.
• Research, investigate, and resolve invoice discrepancies or pricing issues.
• Match incoming invoices with system-recorded transactions to verify accuracy.
• Enter applicable invoices into the document management or AP workflow system.
• Process manual invoices when necessary.
• Post manual bank receipts as needed.
• Collaborate professionally with internal teams to address and resolve errors.
• Maintain strong vendor communication and provide timely follow-up as issues arise.

Skills

AP experience

Multi-tasking

Deadline-driven

Cross-department collaboration

Tools

Accounting software

Job description

Accounts Payable Specialist

Overview

This role supports a high-volume, fast-paced environment within a dynamic and rapidly evolving organization. The business operates across numerous interconnected units, resulting in a continuous flow of invoices, payments, and operational inquiries.

The AP team members are typically the first point of contact for vendors and internal partners, responsible for identifying discrepancies, researching issues, and ensuring timely resolution. The work involves navigating multiple systems, managing frequent data imports and exports, and upholding accuracy under tight timelines.

Key Responsibilities

• Process assigned invoices and payments accurately and within required timelines.
• Research, investigate, and resolve invoice discrepancies or pricing issues.
• Match incoming invoices with system-recorded transactions to verify accuracy.
• Enter applicable invoices into the document management or AP workflow system.
• Process manual invoices when necessary.
• Post manual bank receipts as needed.
• Collaborate professionally with internal teams to address and resolve errors.
• Maintain strong vendor communication and provide timely follow-up as issues arise.

Required Experience

• 1+ years of high-volume AP experience
• Ability to multi-task, stick to deadlines, and work well with other departments
• Experience navigating various accounting systems