AP Specialist

GHJ Search and Staffing; Alpharetta (GA); Hybrid; USD 45,000 - 65,000; Full time

Job summary

GHJ Search and Staffing in Alpharetta is seeking an Accounts Payable Specialist to support its accounting operations in a hybrid work environment. You will review and code invoices, process payments, and maintain vendor records.

The ideal candidate has 2+ years of AP experience, proficiency with ERP systems and Excel, and strong attention to detail. This role requires timely processing and collaboration with finance and vendors.

Qualifications

• Associate or bachelor’s degree in Accounting, Finance, Business, or related field.
• 2+ years of accounts payable experience.
• Experience processing high-volume invoices.
• Familiarity with ERP or accounting systems.
• Proficiency in Microsoft Excel and Outlook.
• Strong attention to detail and organizational skills.
• Ability to prioritize assignments and meet deadlines.
• Strong communication and customer service skills.
• Ability to work independently and collaboratively.

Responsibilities

• Review, code, and process vendor invoices and employee expense reports.
• Verify invoice approvals and supporting documentation.
• Prepare and process weekly payment runs, including checks, ACH, and wire transfers.
• Maintain vendor records and assist with vendor setup and documentation.
• Reconcile vendor statements and resolve invoice or payment discrepancies.
• Respond to vendor and internal inquiries promptly.
• Assist with accounts payable accruals and month-end close activities.
• Prepare AP aging reports and monitor outstanding invoices.
• Support annual 1099 preparation and reporting.
• Maintain organized records in accordance with company policies.
• Assist with internal and external audit requests.
• Identify opportunities to improve accounts payable processes and controls.

Skills

Accounts payable experience

Attention to detail

Organizational skills

Communication skills

Independent and collaborative

Education

Associate or Bachelor's degree in Accounting/Finance/Business

Tools

Microsoft Excel

Outlook

ERP accounting system

Job description

We are working with an organization in the Alpharetta area seeking an Accounts Payable Specialist to support its accounting operations. This hybrid opportunity is ideal for a highly organized professional with experience processing invoices, maintaining vendor records, and ensuring accurate and timely payments.

Responsibilities

• Review, code, and process vendor invoices and employee expense reports
• Verify invoice approvals and supporting documentation
• Prepare and process weekly payment runs, including checks, ACH, and wire transfers
• Maintain vendor records and assist with vendor setup and documentation
• Reconcile vendor statements and resolve invoice or payment discrepancies
• Respond to vendor and internal inquiries in a timely manner
• Assist with accounts payable accruals and month-end close activities
• Prepare AP aging reports and monitor outstanding invoices
• Support annual 1099 preparation and reporting
• Maintain organized records in accordance with company policies
• Assist with internal and external audit requests
• Identify opportunities to improve accounts payable processes and controls

Qualifications

• Associate or bachelor’s degree in Accounting, Finance, Business, or related field preferred
• 2+ years of accounts payable experience
• Experience processing high-volume invoices preferred
• Familiarity with ERP or accounting systems
• Proficiency in Microsoft Excel and Outlook
• Strong attention to detail and organizational skills
• Ability to prioritize assignments and meet deadlines
• Strong communication and customer service skills
• Ability to work independently and collaboratively

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.