AP Operations Analyst: 3-Way Matching & GL Accuracy

Bitfactory; Milwaukee, Northern (WI, KY); Hybrid; USD 58,000 - 72,000; Full time

Job summary

Bitfactory is seeking a hands-on Accounts Payable Analyst to join our finance team in Milwaukee. You will manage high-volume AP activities, ensure accurate 3-way matching with POs, and maintain GL integrity while supporting SOX controls in a manufacturing environment.

You will code invoices, prepare month-end entries, and collaborate with purchasing, operations, and finance to resolve discrepancies. The role requires strong organizational skills and clear cross-functional communication.

Qualifications

• Strong working knowledge of general ledger structure and accounting concepts.
• Solid understanding of 3-way match, purchasing cycles, and inventory-related invoice processing.
• Excellent organizational and problem-solving skills.
• Strong communication skills and ability to work cross-functionally.
• Familiarity with SOX/internal controls and audit support.

Responsibilities

• Match and process high-volume invoices with 3-way matching against POs and receiving docs.
• Code transactions to correct GL accounts (expense, accruals, prepaid, fixed assets).
• Assist with month-end close and journal entries for AP.
• Support month-end reconciliations for AP-related accounts.
• Support SOX controls by enforcing AP processing standards and documentation retention.
• Coordinate with Purchasing/Receiving to resolve pricing/quantity/vendor issues; escalate as needed.
• Manage weekly payment runs (check, ACH, wire).
• Assist audits with AP documentation and control testing.
• Drive process improvements, automation, and reporting in AP.
• Handle vendor inquiries and resolve discrepancies in a timely manner.

Skills

GL/General Ledger

3-way Match

SOX/Compliance

Cross-Functional Communication

Invoice Processing

Job description

Bitfactory is seeking a hands-on Accounts Payable Analyst to join our finance team in Milwaukee. You will manage high-volume AP activities, ensure accurate 3-way matching with POs, and maintain GL integrity while supporting SOX controls in a manufacturing environment.

You will code invoices, prepare month-end entries, and collaborate with purchasing, operations, and finance to resolve discrepancies. The role requires strong organizational skills and clear cross-functional communication.