Accounts Payable Analyst

Bitfactory; Milwaukee, Northern (WI, KY); Hybrid; USD 58,000 - 72,000; Full time

Job summary

Bitfactory is seeking a hands-on Accounts Payable Analyst to join our finance team in Milwaukee. You will manage high-volume AP activities, ensure accurate 3-way matching with POs, and maintain GL integrity while supporting SOX controls in a manufacturing environment.

You will code invoices, prepare month-end entries, and collaborate with purchasing, operations, and finance to resolve discrepancies. The role requires strong organizational skills and clear cross-functional communication.

Qualifications

• Strong working knowledge of general ledger structure and accounting concepts.
• Solid understanding of 3-way match, purchasing cycles, and inventory-related invoice processing.
• Excellent organizational and problem-solving skills.
• Strong communication skills and ability to work cross-functionally.
• Familiarity with SOX/internal controls and audit support.

Responsibilities

• Match and process high-volume invoices with 3-way matching against POs and receiving docs.
• Code transactions to correct GL accounts (expense, accruals, prepaid, fixed assets).
• Assist with month-end close and journal entries for AP.
• Support month-end reconciliations for AP-related accounts.
• Support SOX controls by enforcing AP processing standards and documentation retention.
• Coordinate with Purchasing/Receiving to resolve pricing/quantity/vendor issues; escalate as needed.
• Manage weekly payment runs (check, ACH, wire).
• Assist audits with AP documentation and control testing.
• Drive process improvements, automation, and reporting in AP.
• Handle vendor inquiries and resolve discrepancies in a timely manner.

Skills

GL/General Ledger

3-way Match

SOX/Compliance

Cross-Functional Communication

Invoice Processing

Job description

Responsibilities

SUMMARY

We are seeking a hands-on Accounts Payable Analyst to be directly involved in the day-to-day AP operations within a dynamic, publicly traded manufacturing environment. This role is responsible for ensuring timely, accurate invoice processing and payment execution, with a strong emphasis on general ledger accuracy, inventory-related purchasing, compliance with SOX/internal controls, and cross-functional coordination with operations, purchasing and finance.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

• Match and process high-volume invoices, with a focus on 3-way matching against POs and receiving documents related to raw materials, MRO, and capital purchases ensuring invoices and payments are processed accurately and on time.
• Actively participate in invoice processing with a strong focus on coding transactions to the correct GL accounts (e.g., expense accounts, accruals, prepaid, fixed assets)
• Ensure proper cutoff for month-end close and assist in preparing and recording journal entries related to AP (e.g., accruals, adjustments, reclassifications).
• Assist in month-end general ledger reconciliations for various AP related accounts (including AP sub-ledger, Accrued Inventory, Prepaid Inventory, etc.), working closely with the accounting team to resolve variances.
• Support SOX compliance by enforcing internal controls over AP processing, approvals, and documentation retention.
• Coordinate with Purchasing and Receiving to resolve discrepancies in pricing, quantity, or vendor issues; **escalate** as needed to ensure timely resolution.
• Manage weekly payment runs (check, ACH, wire) and ensure payment accuracy and completeness
• Assist with external and internal audits, providing support for AP-related documentation, walkthroughs, and control testing.
• Contribute to process improvement initiatives, including automation, reporting, and policy updates, while maintaining a control-conscious mindset
• Manage vendor inquiries and resolve discrepancies in a timely manner.

Qualifications

QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Strong working knowledge of general ledger structure, accounting concepts and how AP activity flows through financial statements.
• Solid understanding of 3-way match, purchasing cycles, and inventory-related invoice processing associated within a publicly held manufacturing business.
• Excellent organizational and problem-solving skills, with the ability to work accurately under tight deadlines and manage competing priorities.
• Strong communication skills and ability to work cross-functionally across departments.
• Familiarity with SOX/internal controls, audit support and compliance standards in a public company setting preferred.