Accounts Payable Specialist — ERP Cleanup & Reconciliation

Talentify; Edison (NJ); Hybrid; USD 36,000 - 48,000; Full time

Benefits offered by this job

Medical, dental & vision

Critical Illness, Accident, and Hospi

401(k) Retirement Plan – Pre-tax and

Life Insurance

Short and long-term disability

Health Spending Account (HSA)

Transportation benefits

Employee Assistance Program

Time Off/Leave

Job summary

Aston Carter is seeking an Accounts Payable Specialist in Edison, NJ for a contract-to-hire role supporting a finance transformation from PeopleSoft to Workday. You will reconcile vendor accounts, review invoices, research discrepancies, and collaborate with purchasing and finance to ensure accurate, timely processing of vendor transactions.

The ideal candidate has at least 5 years of AP experience with W-2 and 1099 vendors, hands-on PO, vouchers, and match exceptions, and proficiency with ERP

Qualifications

• 5+ years of accounts payable experience, including work with W-2 and 1099 vendors.
• Hands-on accounts payable experience with purchase orders, vouchers, and match exceptions.
• Proven experience with high-volume reconciliation of vendor accounts and accounts payable ledgers.
• Proficiency with large ERP or accounting systems such as PeopleSoft, Workday, or other similar platforms.
• Advanced Microsoft Excel skills, including the ability to use VLOOKUP and other analytical functions.

Responsibilities

• Reconcile vendor accounts by regularly comparing vendor statements with internal accounts payable ledgers and identifying any differences or mismatches.
• Review vendor statements to confirm that all invoices, credits, and payments are properly recorded and accounted for.
• Research and resolve bad or problematic purchase orders, including identifying root causes and coordinating corrections with the purchasing team.
• Perform detailed reconciliations of high-volume accounts to ensure accuracy and completeness of accounts payable records.
• Investigate and resolve discrepancies such as missing invoices, incorrect amounts, duplicate payments, and timing differences, and document findings and resolutions.
• Run and analyze accounts payable reports to monitor outstanding items, track progress on clean-up efforts, and support decision-making.
• Process vendor vouchers and assist with processing vendor payments, ensuring accuracy, timeliness, and adherence to company policies and procedures.
• Resolve match exceptions by reviewing purchase orders, receipts, and invoices and working with internal teams to correct any issues.
• Communicate promptly and professionally with vendors, responding to inquiries, providing status updates, and maintaining positive relationships.
• Support the transition from PeopleSoft to Workday (or another large ERP system) by helping validate data, identify issues, and ensure clean, accurate accounts payable information.

Skills

5+ years AP experience with W-2 & 1099

High-volume vendor account reconciliat

ERP systems (PeopleSoft, Workday)

Advanced Excel (VLOOKUP)

Tools

PeopleSoft

Workday

Job description

Aston Carter is seeking an Accounts Payable Specialist in Edison, NJ for a contract-to-hire role supporting a finance transformation from PeopleSoft to Workday. You will reconcile vendor accounts, review invoices, research discrepancies, and collaborate with purchasing and finance to ensure accurate, timely processing of vendor transactions.

The ideal candidate has at least 5 years of AP experience with W-2 and 1099 vendors, hands-on PO, vouchers, and match exceptions, and proficiency with ERP