Accounts Payable Manager

Vaco by Highspring; Lexington (KY); On-site; USD 65,000 - 95,000; Full time

Benefits offered by this job

Medical, dental, and vision benefits

401(k) retirement plan

Discretionary bonuses

Job summary

Vaco by Highspring in Lexington, KY is seeking an experienced Accounts Payable Manager to lead the AP department, drive process improvements and mentor a growing team.

You will oversee daily AP operations, ensure accurate invoice processing, and collaborate with finance on closing activities while maintaining strong vendor relationships and internal controls.

Qualifications

• 5+ years of experience in accounts payable or accounting, with 2-3 years in a supervisory/management role.
• Proven track record of managing AP processes, systems and teams.
• Experience with ERP/accounting systems (SAP, Oracle, QuickBooks or similar) is highly preferred.

Responsibilities

• Oversee day-to-day accounts payable operations and ensure timely processing of invoices, expense reports and payments.
• Lead, train, and mentor AP staff; conduct performance evaluations and workload planning.
• Maintain strong vendor relationships; negotiate terms and resolve payment issues.
• Ensure compliance with policies, accounting standards, and regulatory requirements; maintain internal controls.
• Prepare AP reports (aging, etc.) and support month-end/year-end close with finance.
• Oversee AP system maintenance and upgrades; ensure data integrity in the system.

Skills

AP operations

Team management

Vendor relations

Compliance & controls

Reporting & analysis

System management

Tools

SAP

Oracle

QuickBooks

Job description

Don't let you resume get lost in the shuffle! Our recruiting staff gives you an advantage over your competition by promoting your strengths and assets directly to hiring managers while helping you to be more prepared for your interviews.

Vaco by Highspring has partnered with a local, growing company looking for an AP manager to join their team!

Key Responsibilities:

• Oversee AP Operations:
  • Manage the day-to-day operations of the accounts payable department.
  • Ensure timely and accurate processing of invoices, expense reports, and payments.
  • Monitor and manage the AP ledger to maintain accuracy and completeness.
• Team Management:
  • Supervise, train, and mentor AP staff, fostering a collaborative and high-performing team environment.
  • Conduct performance evaluations and provide feedback to team members.
  • Coordinate workload and assignments to ensure efficient workflow.
• Vendor Relations:
  • Establish and maintain strong relationships with vendors and suppliers.
  • Address and resolve vendor inquiries and payment issues promptly.
  • Negotiate payment terms and discounts with vendors when appropriate.
• Compliance and Controls:
  • Ensure compliance with company policies, accounting standards, and regulatory requirements.
  • Implement and maintain internal controls to safeguard company assets and ensure accurate financial reporting.
  • Conduct regular audits and reviews of AP processes and procedures.
• Reporting and Analysis:
  • Prepare and present accounts payable reports, including aging reports, to senior management.
  • Analyze AP data to identify trends, discrepancies, and opportunities for process improvements.
  • Collaborate with the finance team to support month-end and year-end closing activities.
• System Management:
  • Oversee the maintenance and optimization of the accounts payable system.
  • Implement system enhancements and upgrades as needed.
  • Ensure accurate data entry and integrity within the AP system.

Experience Requirements:

• 5+ years of experience in accounts payable or accounting, with at least 2-3 years in a supervisory or management role.
• Proven track record of managing AP processes, systems, and teams.
• Experience working with ERP/accounting systems (such as SAP, Oracle, QuickBooks, or other AP software) is highly preferred

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual's skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan. Additional disclaimer: Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products.

Equal Opportunity Notice

Highspring LLC (d/b/a Vaco by Highspring) and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") are committed to the full inclusion of all qualified individuals and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by applicable law. The company is also committed to ensuring that persons who need them are provided with reasonable accommodations; if an accommodation is needed to participate in the job application or interview process, please contact [e-mail].

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.

Representation Notice

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. Additionally, you agree to be included in our talent pool for future hiring for similarly qualified positions. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. Lastly, you agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

For residents of Ontario, Canada only: to the extent the position for employment is not with Highspring or not otherwise noted as vacant above, candidate should be informed that this role is to replace a presently employed person at Vaco by Highspring's client.

Privacy Notice

Vaco by Highspring respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
• Virginia residents may access our state specific policies here.
• Residents of all other states may access our policies here.
• Canadian residents may access our policies in English here and in French here.
• Residents of countries governed by GDPR and UK GDPR may access our policies here.

Additionally, submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. More details about Vaco by Highspring's use of AI can be found here (https://www.highspring.com/ai-use-notices/). Further assessment of candidates beyond this initial phase will be conducted by recruiters and hiring managers. Vaco by Highspring does not know and cannot opine on if its client's use of AI products in hiring.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

• the individual's skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations; and
• other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses and/or participation in medical, dental, and vision benefits as well as the company's retirement plan (or similar retirement benefits).