Accounts Payable Manager

Vaco; Lexington (KY); On-site; USD 70,000 - 90,000; Full time

Job summary

Vaco by Highspring seeks an experienced AP Manager to lead the accounts payable team in a fast‑paced environment. You will oversee invoices, payments, expense processing, and AP ledger accuracy while coaching staff and improving processes.

Lead vendor communications, negotiate terms, and ensure compliance with internal controls. You will partner with finance on month‑end close and drive data integrity across the AP system.

Qualifications

• Minimum 5+ years in accounts payable or accounting with 2–3 years in a supervisor role.
• Experience leading AP teams, improving processes and controls.
• Proven track record with ERP/accounting systems such as SAP, Oracle, QuickBooks.

Responsibilities

• Oversee day‑to‑day AP operations including invoices, expense reports and payments.
• Supervise and mentor AP staff; conduct performance evaluations.
• Maintain strong vendor relations and negotiate terms as appropriate.
• Ensure compliance with policies and internal controls; conduct audits.
• Prepare AP reports and support month‑end/year‑end closing.
• Oversee AP system management and data integrity.

Skills

Accounts payable management

Team leadership

Process improvement

Vendor relations

Internal controls

Education

ERP system experience

Tools

SAP

Oracle

QuickBooks

Job description

Don't let your resume get lost in the shuffle! Vaco has partnered with a company looking for an AP manager to join their team!

Key Responsibilities:

• Oversee AP Operations: Manage the day-to-day operations of the accounts payable department. Ensure timely and accurate processing of invoices, expense reports, and payments. Monitor and manage the AP ledger to maintain accuracy and completeness.
• Team Management: Supervise, train, and mentor AP staff, fostering a collaborative and high-performing team environment. Conduct performance evaluations and provide feedback to team members. Coordinate workload and assignments to ensure efficient workflow.
• Vendor Relations: Establish and maintain strong relationships with vendors and suppliers. Address and resolve vendor inquiries and payment issues promptly. Negotiate payment terms and discounts with vendors when appropriate.
• Compliance and Controls: Ensure compliance with company policies, accounting standards, and regulatory requirements. Implement and maintain internal controls to safeguard company assets and ensure accurate financial reporting. Conduct regular audits and reviews of AP processes and procedures.
• Reporting and Analysis: Prepare and present accounts payable reports, including aging reports, to senior management. Analyze AP data to identify trends, discrepancies, and opportunities for process improvements. Collaborate with the finance team to support month-end and year-end closing activities.
• System Management: Oversee the maintenance and optimization of the accounts payable system. Implement system enhancements and upgrades as needed. Ensure accurate data entry and integrity within the AP system.

Experience Requirements:

• 5+ years of experience in accounts payable or accounting, with at least 2-3 years in a supervisory or management role.
• Proven track record of managing AP processes, systems, and teams.
• Experience working with ERP/accounting systems such as SAP, Oracle, QuickBooks, or other AP software is highly preferred.

Equal Opportunity Employer Notice

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact [e-mail].

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.

Exclusive Representation Notice

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

For residents of Ontario, Canada: Based on Highspring's discussions with its Client, Highspring's understanding is that this position for employment is a current vacancy (either through Highspring as a contractor or with the client directly).

Privacy Notice

Vaco by Highspring and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
• Virginia residents may access our state specific policies here.
• Residents of all other states may access our policies here.
• Canadian residents may access our policies in English here and in French here.
• Residents of countries governed by GDPR may access our policies here.

Additionally, submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. More details about Vaco by Highspring's use of AI can be found here (https://www.highspring.com/ai-use-notices/). Further assessment of candidates beyond this initial phase will be conducted by recruiters and hiring managers. Vaco by Highspring does not know and cannot opine on if its client's use of AI products in hiring.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

• the individual's skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations;
• other business and organizational needs.

• the individual may also be eligible for discretionary bonuses.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure.