Accounting Specialist

Vaco by Highspring; Simpsonville (KY); On-site; USD 42,000 - 64,000; Full time

Job summary

Vaco by Highspring is seeking an Accounting Specialist to support day-to-day accounting with a focus on AP and AR. The role ensures accurate invoicing, payments, collections, and reconciliations while maintaining solid vendor and customer relationships.

The ideal candidate has 2+ years of accounting experience, proficiency with ERP systems, and strong Excel skills. This is a full-time position based in Kentucky, with responsibilities spanning month-end close and internal controls.

Qualifications

• 2+ years of accounting experience with exposure to both AP and AR functions.
• Strong understanding of accounting principles and procedures.
• Experience with ERP/accounting software (SAP, NetSuite, Oracle, Microsoft Dynamics, etc.).

Responsibilities

• Process vendor invoices accurately and timely.
• Match invoices to purchase orders and receiving docs.
• Verify coding, approvals, and supporting documentation.
• Prepare and process check runs, ACH payments, and wire transfers.
• Reconcile vendor statements and resolve discrepancies.
• Maintain vendor records and W-9 documentation.

Skills

AP & AR

Excel Pro

ERP Software

Education

AS/BS in Accounting

Tools

SAP

NetSuite

Oracle

Microsoft Dynamics

Job description

The Accounting Specialist is responsible for supporting the day-to-day accounting operations of the organization with a focus on both Accounts Payable (AP) and Accounts Receivable (AR) functions. This position ensures the accurate processing of invoices, payments, collections, account reconciliations, and financial records while maintaining strong relationships with vendors, customers, and internal stakeholders.

Position Summary

The Accounting Specialist is responsible for supporting the day-to-day accounting operations of the organization with a focus on both Accounts Payable (AP) and Accounts Receivable (AR) functions. This position ensures the accurate processing of invoices, payments, collections, account reconciliations, and financial records while maintaining strong relationships with vendors, customers, and internal stakeholders.

Essential Duties and Responsibilities

Accounts Payable

• Process vendor invoices accurately and timely.
• Match invoices to purchase orders and receiving documentation.
• Verify coding, approvals, and supporting documentation.
• Prepare and process check runs, ACH payments, and wire transfers.
• Reconcile vendor statements and resolve discrepancies.
• Maintain vendor records and W-9 documentation.
• Respond to vendor inquiries regarding payment status.
• Assist with month-end AP close and accrual entries.

Accounts Receivable

• Generate and distribute customer invoices.
• Post customer payments including ACH, wire, credit card, and check transactions.
• Research and resolve payment discrepancies.
• Monitor aging reports and follow up on outstanding balances.
• Initiate collection efforts on past-due accounts.
• Issue credits, refunds, and account adjustments as needed.
• Maintain accurate customer account records.
• Support cash application and account reconciliation activities.

General Accounting

• Prepare account reconciliations and journal entries.
• Assist with monthly, quarterly, and year-end close processes.
• Maintain accurate financial records and supporting documentation.
• Assist with internal and external audits.
• Create and maintain financial reports and spreadsheets.
• Identify opportunities to improve accounting processes and internal controls.
• Ensure compliance with company policies and accounting standards.

Qualifications

• Associate's or Bachelor's degree in Accounting, Finance, or related field preferred.
• 2+ years of accounting experience with exposure to both AP and AR functions.
• Strong understanding of accounting principles and procedures.
• Experience with ERP/accounting software (SAP, NetSuite, Oracle, Microsoft Dynamics, etc.).
• Advanced proficiency in Microsoft Excel.
• Excellent organizational skills and attention to detail.
• Strong analytical and problem-solving abilities.
• Effective written and verbal communication skills.
• Ability to manage multiple priorities and meet deadlines.

Equal Opportunity Notice

Highspring LLC (d/b/a Vaco by Highspring) and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") are committed to the full inclusion of all qualified individuals and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by applicable law. The company is also committed to ensuring that persons who need them are provided with reasonable accommodations; if an accommodation is needed to participate in the job application or interview process, please contact [e-mail] .

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.

Representation Notice

Additionally, you agree to be included in our talent pool for future hiring for similarly qualified positions. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. Lastly, you agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

For residents of Ontario, Canada only: to the extent the position for employment is not with Highspring or not otherwise noted as vacant above, candidate should be informed that this role is to replace a presently employed person at Vaco by Highspring's client.

Privacy Notice

Vaco by Highspring respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
• Virginia residents may access our state specific policies here.
• Residents of all other states may access our policies here.
• Canadian residents may access our policies in English here and in French here.
• Residents of countries governed by GDPR and UK GDPR may access our policies here.

Additionally, submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. More details about Vaco by Highspring's use of AI can be found here (https://www.highspring.com/ai-use-notices/). Further assessment of candidates beyond this initial phase will be conducted by recruiters and hiring managers. Vaco by Highspring does not know and cannot opine on if its client’s use of AI products in hiring.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

the individual's skill sets, experience and training;

licensure and certification requirements;

office location and other geographic considerations; and

other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses and/or participation in medical, dental, and vision benefits as well as the company's retirement plan (or similar retirement benefits).