AP Coordinator

Creative Financial Staffing, LLC; Westport (CT); On-site; USD 34,000 - 37,000; Full time

Job summary

Creative Financial Staffing, LLC in Westport, CT is seeking an AP Coordinator to manage day-to-day processing of vendor invoices, maintain vendor records, and support timely accounts payable across multiple projects.

The ideal candidate has strong attention to detail, excellent communication skills, and experience in a fast-paced accounting environment. This full-time, in-office role reports to the AP Manager and offers exposure to month-end close tasks.

Qualifications

• Associate degree or equivalent in Accounting, Finance, or related field.
• 2+ years of Accounts Payable experience.
• Strong attention to detail and organizational skills.
• Proficiency in Microsoft Excel, Outlook, and Word.
• Experience with Yardi and Ramp preferred.
• Real estate, property management, construction, or multi-entity accounting experience a plus.

Responsibilities

• Review, code, and enter vendor invoices into the accounting system.
• Verify invoices have appropriate approvals prior to processing.
• Ensure accurate General Ledger coding and expense allocation.
• Maintain and update vendor records, including payment information and tax documentation.
• Obtain and manage vendor W-9 forms and related records.
• Process voucher batches and post transactions within the accounting system.
• Coordinate invoice approvals with Office Managers and other stakeholders.
• Reconcile vendor accounts and investigate discrepancies.
• Research and resolve open payable items and vendor inquiries.
• Respond professionally to vendor questions via phone and email.
• Prepare, process, and distribute vendor payments.
• Assist with month-end close activities and special accounting projects as needed.
• Support the accounting team with administrative and operational tasks.

Skills

Accounts Payable

Excel

Vendor management

Communication

Education

Associate's degree in Accounting

Bachelor's degree in Accounting

Tools

Yardi

Ramp

Job description

AP Coordinator

Location: Westport, CT
Compensation: $25-27/hr
Schedule: Full-Time, In-Office
Reports To: AP Manager

Position Overview

We are seeking a detail-oriented and organized AP Coordinator to join our accounting team in Westport, CT. This role is responsible for the day-to-day processing of vendor invoices, maintaining accurate vendor records, supporting payment processing, and ensuring timely and accurate accounts payable operations across multiple communities and development/construction projects.

The ideal candidate will have strong attention to detail, excellent communication skills, and experience working in a fast-paced accounting environment.

Key Responsibilities

• Review, code, and enter vendor invoices into the accounting system
• Verify invoices have appropriate approvals prior to processing
• Ensure accurate General Ledger coding and expense allocation
• Maintain and update vendor records, including payment information and tax documentation
• Obtain and manage vendor W-9 forms and related records
• Process voucher batches and post transactions within the accounting system
• Coordinate invoice approvals with Office Managers and other stakeholders
• Reconcile vendor accounts and investigate discrepancies
• Research and resolve open payable items and vendor inquiries
• Respond professionally to vendor questions via phone and email
• Scan and electronically attach supporting documentation to invoices and vouchers
• Prepare, process, and distribute vendor payments
• Assist with month-end close activities and special accounting projects as needed
• Support the accounting team with administrative and operational tasks
• Collaborate effectively with team members and contribute to a positive work environment

Qualifications

• Associate’s degree in Accounting, Finance, Business, or a related field
• 2+ years of Accounts Payable experience
• Strong attention to detail and organizational skills
• Excellent verbal and written communication skills
• Ability to manage multiple priorities and meet deadlines
• Proficiency in Microsoft Office, particularly Excel, Outlook, and Word
• Bachelor’s degree in Accounting, Finance, Business, or related field
• Experience with Yardi would be ideal
• Experience using Ramp or similar expense management platforms
• Real estate, property management, construction, or multi-entity accounting experience a plus!

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