Accounts Payable Specialist

Talent Lab Partners LLC; Miami (FL); On-site; USD 48,000 - 62,000; Full time

Job summary

Talent Lab Partners LLC seeks a meticulous Accounts Payable Specialist to support financial operations for a growing real estate development company. You will process vendor invoices, code expenses, and ensure timely payment with proper approvals.

The ideal candidate has 2+ years in accounts payable or general accounting, experience in real estate or related industries, and strong Excel and accounting software skills. Attention to detail and effective communication are essential for success.

Qualifications

• Two or more years of accounts payable or general accounting experience
• Experience within real estate development, construction, property management, or a related industry preferred
• Understanding of invoice processing, general ledger coding, and account reconciliation
• Strong attention to detail and ability to manage a high volume of invoices
• Excellent organizational, communication, and problem-solving skills
• Proficiency in Microsoft Excel and accounting software
• Experience with Yardi, MRI, Sage, QuickBooks, or similar systems is preferred
• Associate's or bachelor’s degree in accounting, finance, business, or a related field is preferred
• Ability to handle confidential financial information professionally

Responsibilities

• Review, code, and process vendor invoices accurately and efficiently
• Allocate expenses by property, project, entity, department, and cost code
• Verify invoice approvals and supporting documentation before payment
• Process weekly check runs, ACH payments, and wire transfers
• Reconcile vendor statements and resolve discrepancies
• Maintain accurate vendor records, W-9 forms, insurance certificates, and payment information
• Assist with construction-related invoices, draw requests, contracts, and lien waivers
• Monitor outstanding invoices and respond to vendor payment inquiries
• Ensure expenses are recorded in the appropriate accounting period
• Assist with month-end closing, account reconciliations, and accruals
• Maintain organized electronic and physical accounts payable documentation
• Support the preparation and distribution of annual 1099 forms
• Communicate with project managers, property teams, vendors, and accounting leadership
• Follow internal controls and company accounting policies
• Assist with audits and additional accounting projects as needed

Skills

Accounts payable

General accounting

Vendor management

Invoice processing

GL coding

Excel

Yardi

MRI

Sage

QuickBooks

Education

Associate's or bachelor's degree in accounting/finance

Tools

Excel

Yardi

MRI

Sage

QuickBooks

Job description

We are seeking a detail-oriented Accounts Payable Specialist to support the financial operations of a growing real estate development company. This individual will be responsible for processing invoices, maintaining vendor records, reconciling accounts, and ensuring payments are accurate, properly approved, and completed on time.

The ideal candidate has strong organizational skills, a solid understanding of accounting procedures, and experience supporting real estate, construction, property management, or development projects.

Key Responsibilities

• Review, code, and process vendor invoices accurately and efficiently
• Allocate expenses by property, project, entity, department, and cost code
• Verify invoice approvals and supporting documentation before payment
• Process weekly check runs, ACH payments, and wire transfers
• Reconcile vendor statements and resolve discrepancies
• Maintain accurate vendor records, W-9 forms, insurance certificates, and payment information
• Assist with construction-related invoices, draw requests, contracts, and lien waivers
• Monitor outstanding invoices and respond to vendor payment inquiries
• Ensure expenses are recorded in the appropriate accounting period
• Assist with month-end closing, account reconciliations, and accruals
• Maintain organized electronic and physical accounts payable documentation
• Support the preparation and distribution of annual 1099 forms
• Communicate with project managers, property teams, vendors, and accounting leadership
• Follow internal controls and company accounting policies
• Assist with audits and additional accounting projects as needed

Qualifications

• Two or more years of accounts payable or general accounting experience
• Experience within real estate development, construction, property management, or a related industry preferred
• Understanding of invoice processing, general ledger coding, and account reconciliation
• Strong attention to detail and ability to manage a high volume of invoices
• Excellent organizational, communication, and problem-solving skills
• Proficiency in Microsoft Excel and accounting software
• Experience with Yardi, MRI, Sage, QuickBooks, or similar systems is preferred
• Associate's or bachelor’s degree in accounting, finance, business, or a related field is preferred
• Ability to handle confidential financial information professionally

Ideal Candidate

The successful candidate will be dependable, organized, and comfortable working in a fast-paced real estate development environment. They will take ownership of the accounts payable process, communicate effectively with internal teams and vendors, and ensure all payments are processed accurately and on schedule.