Accounts Payable Associate

NY RE Services; Village of Great Neck (NY); On-site; USD 45,000 - 65,000; Full time

Job summary

NY RE Services in New York seeks an experienced Accounts Payable specialist to manage high-volume invoice processing for property management. You will verify invoices, code charges to cost centers, and ensure timely payments.

Strong organizational skills, multitasking ability, and clear vendor communication are essential. Training on Rapidpay and MDS will be provided; prior AP experience in real estate is preferred but not required.

Qualifications

• 3+ years of AP experience in property management or real estate.
• Highly organized and detail oriented.
• Able to manage multiple tasks and meet deadlines.
• Strong communication with vendors and internal teams.

Responsibilities

• Charge expenses to accounts and cost centers by analyzing invoice/expense reports.
• Review AP aging to schedule processing.
• Review invoices, purchase orders, and contracts for discrepancies.
• Reconcile monthly vendor statements.
• Process invoices through Rapidpay and MDS or obtain written approvals as needed.

Skills

AP experience

Property management

Detail oriented

Time management

Communication skills

Team player

Education

Bachelor's degree preferred

Tools

Excel

Job description

Job Description

Primary Functions

• Charge expenses to accounts and cost centers by analyzing invoice/expense reports;
• Review and utilization of AP aging to schedule processing;
• Review purchase orders, contracts, invoices, or payment discrepancies when necessary;
• Reconcile monthly vendor statements as necessary;
• Process invoices through the Rapidpay and MDS system for approvals, and/or require written approval before the timely processing of payments to vendors. We will train candidates on these programs if there is no prior experience;
• Process reoccurring payments to utility companies and vendors on a timely schedule;
• Ensure required documentation is obtained for new vendor setup;
• Research identify, and analyze discrepancies and troubleshoot to resolve;
• Maintain historical records by scanning and filing documents;
• Ensuring that all supporting documentation has been scanned in or has been bar-coded for scanning into Rapidpay and/or MDS;
• Must maintain all companies’ information confidential;
• Heavy volume of invoices related to purchase and work orders;
• Post and review invoices for accuracy and proper authorizations;
• Utilization of excel to prepare schedules as necessary for expense allocations, etc.
• Any situation that requires more attention must be reviewed with direct executive team member;

Qualifications

• Bachelor’s Degree is preferred but not necessary;
• 3+ years of prior AP experience working in property management or real estate is required;
• Must be highly organized and detail oriented;
• Track, manage, and adhere to strict deadlines;
• Able to manage multiple tasks at a time, knowing how to prioritize tasks and get the job done;
• Must be able to handle a high volume of transactions daily and work at a fast pace;
• Possess expert communication skills in responding to inquiries, discrepancies, and negotiate the waiving of any fees incurred;
• Must be a team player with excellent interpersonal skills;
• Must provide excellent client service to vendors, managers, other departments, and executive staff members.
• Must have reliable mode of transportation;