AP Coordinator

CFS; Greenwich (CT); On-site; USD 34,000 - 37,000; Full time

Job summary

CFS is seeking an Accounts Payable Coordinator in Greenwich, CT to help keep the AP function accurate and efficient. You will code and process vendor invoices, manage approvals, and reconcile statements while collaborating with internal teams and external vendors.

The role requires attention to detail, strong organizational skills, and experience with AP processes in a fast-paced environment. Real estate/related industries experience is a plus.

Qualifications

• 2+ years of Accounts Payable experience.
• Degree in accounting/finance or related field.
• Strong organizational skills and attention to detail.
• Clear written and verbal communication.
• Proficient with Microsoft Office; experience with Yardi preferred.

Responsibilities

• Process and code vendor invoices in the accounting system.
• Review invoices for approvals and supporting docs.
• Allocate expenses to General Ledger correctly.
• Maintain vendor profiles, including W-9s.
• Prepare voucher batches and AP transactions.
• Coordinate invoice approvals with Office Managers and stakeholders.
• Reconcile vendor statements and research discrepancies.
• Resolve outstanding invoices and payment issues.
• Serve as vendor contact by phone and email.
• Digitize and maintain invoice records.
• Prepare and process vendor payments.
• Assist with month-end close and related projects.
• Provide general accounting department support.
• Collaborate with the team to ensure timely AP operations.

Skills

Organizational skills

Attention to detail

Communication skills

Microsoft Office

Education

Associate’s or Bachelor’s degree in Accounting, Finance, Business, or a related field

Tools

Excel

Outlook

Word

Yardi

Ramp

Job description

About The Role

Our client is looking for an organized and detail-focused Accounts Payable Coordinator to join their accounting team in Greenwich, CT. This position will play an important role in keeping the AP function running smoothly, from invoice processing and vendor maintenance to payment preparation and account reconciliation. The ideal candidate is someone who takes pride in accuracy, stays organized in a high-volume environment, and enjoys working collaboratively with both internal teams and external vendors.

Location

Location: Greenwich, CT

Compensation

Compensation: $25–27/hour

Responsibilities

• Process and accurately code vendor invoices within the accounting system
• Review invoices for proper approvals and supporting documentation
• Ensure expenses are appropriately allocated and coded to the General Ledger
• Maintain accurate vendor profiles, including W-9s and payment information
• Prepare and post voucher batches and related AP transactions
• Follow up with Office Managers and internal stakeholders to obtain invoice approvals
• Reconcile vendor statements and research discrepancies
• Investigate and resolve outstanding invoices and payment-related issues
• Serve as a point of contact for vendor inquiries by phone and email
• Digitize and maintain invoice documentation and supporting records
• Prepare and process vendor payments
• Assist with month-end close and other accounting-related projects
• Provide general administrative support to the accounting department as needed
• Work closely with the accounting team to ensure efficient and timely AP operations

Qualifications

• 2+ years of Accounts Payable experience
• Associate’s or Bachelor’s degree in Accounting, Finance, Business, or a related field
• Strong organizational skills and exceptional attention to detail
• Ability to prioritize multiple tasks and consistently meet deadlines
• Excellent written and verbal communication skills
• Proficiency with Microsoft Office, particularly Excel, Outlook, and Word
• Experience with Yardi strongly preferred
• Familiarity with Ramp or similar expense management software is a plus
• Background in real estate, property management, construction, or multi-entity accounting is highly desirable
• Comfortable working in a fast-paced, team-oriented environment