Accounts Payable Coordinator

Tri-Valley, Inc.; Dudley (MA); On-site; USD 45,000 - 60,000; Full time

Job summary

Tri-Valley, Inc. is seeking an Accounts Payable Coordinator to manage full-cycle AP, from invoicing to check issuance and filing. The role supports broader fiscal duties including deposits, inventory tracking, and 1099 preparation.

The ideal candidate will have 2+ years of AP experience, a high school diploma, and proficiency with accounting software. This on-site position offers organizational variety and collaboration with vendors and clients in Dudley, MA.

Qualifications

• 2+ years of accounts payable experience.
• High School Diploma required; accounting courses preferred.
• Proficiency with accounting software and general computer use; accurate arithmetic.

Responsibilities

• Process invoices: code, batch, data entry, and print checks.
• Maintain organized records for audits and government requirements.
• Prepare 1099 forms for Tri-Valley and related entities; update inventory lists.
• Provide backup reception coverage as needed.

Skills

Accounts Payable

Data entry

Accounting software

Vendor communication

Education

High School Diploma

Accounting courses

Tools

QuickBooks

Sage

Job description

Accounts Payable Coordinator

Reports To

Controller

Core Function

The AP Coordinator is responsible for the full-cycle accounts payable process, from receiving and coding invoices to issuing checks and filing documentation. This role also supports broader fiscal duties, including bank deposits, inventory tracking, and 1099 preparation.

Key Responsibilities

• AP Processing: Collecting, coding (department/expense codes), and batching invoices; data entry into accounting software; printing checks and matching them with vouchers.
• Record Keeping: Maintaining organized paper and digital files to meet auditing and government requirements; closing AP periods in the software.
• Compliance & Reporting: Preparing annual 1099 forms for Tri-Valley and Dudley Mill Realty, LLC; updating the annual agency inventory list.
• Administrative Support: Providing backup coverage for the receptionist/agency telephones as needed.

Qualifications & Requirements

• Experience: 2+ years of demonstrated Accounts Payable experience.
• Education: High School Diploma required; college-level accounting courses are preferred.
• Technical Skills: Proficiency in accounting software and general computer use; ability to perform quick and accurate arithmetic (fractions, percentages, etc.).
• Soft Skills: Strong organizational skills, clear writing ability, and effective communication skills for interacting with clients, co-workers, and vendors.