AP Clerk

South Texas Spine Hospital; San Antonio (TX); On-site; USD 34,000 - 46,000; Full time

Job summary

South Texas Spine Hospital is seeking an Accounts Payable Clerk to manage vendor invoices, match them to packing slips and purchase orders, and ensure accurate payments under the Senior Finance Director.

You will verify sales tax on invoices, code entries in the AP system, perform weekly check runs, and maintain organized files while communicating with vendors and ensuring compliance with laws and internal policies.

Qualifications

• Eligibility to work in the U.S.
• High School diploma or GED required; associate degree preferred
• 2–3 years of accounting experience or related
• Knowledge of accounting concepts and general ledger relationships to invoices
• Good basic math skills
• Ability to work well with people under deadlines and be a team player
• English reading/writing and verbal communication required; other languages a plus
• Proficient with office equipment and basic computer skills

Responsibilities

• Process invoices from vendors and match to packing slips and POs
• Review invoices to avoid duplicate payments
• Verify correct sales tax on invoices
• Code and enter invoice data into AP system
• Perform weekly check runs and maintain vendor files
• Interface with vendors and handle tax remittance per policy

Skills

General accounting knowledge

Basic math skills

Teamwork

English communication

Computer literacy

Deadline-driven

Education

High School diploma or GED

Associate's degree in business or accounting (preferred)

Job description

If you are a job seeker with a disability and require a reasonable accommodation to apply for one of our jobs, you will find the contact information to request the appropriate accommodation by visiting the following page:

Under the immediate supervision of the Senior Finance Director, the Accounts Payable Clerk is responsible for assuring that clerical duties are accurately performed in completion of, but not limited, to the following areas: processing invoices from vendors, matching invoices with packing slips and purchase orders ensuring that the facility is not billed for goods not received; reviewing incoming invoices to ensure that duplicates are excluded from payment; verifying that sales tax is charged or not charged correctly on all invoices; correctly coding and entering invoice information into the AP computer system; performing a weekly check run, maintaining files for all invoices and accompanying vendor information; interfacing with vendors as necessary and evaluating and remitting sales tax returns appropriately. These activities are to be performed in compliance with federal, state and local laws in addition to facility and corporate policy. Relies on instructions and pre-established guidelines to perform the functions of the job. Primary job functions do not typically require exercising independent judgment.

Projects a professional demeanor and appearance while maintaining the confidentiality of patients, coworkers, and facility information and adhering to the HIPAA policy. Reports, in good faith, any known or suspected activity that appears to violate laws, rules, regulations or the SP Code of Conduct. Fulfills annual mandatory continuing education requirements.

Personal attributes include the ability to be self-directed; demonstrates accountability, professionalism, and receptiveness to change; seeks guidance, direction, and assistance when needed. Works under stress and in situations that demand patience, stamina, endurance, and tact while providing impeccable service. Fosters an attitude of teamwork and willingness to assist others and does not refuse performing other job duties as requested. Set's priorities, responds timely to issues, which require a decision, and ensure desired results are achieved by means of consistent follow through. Willingly accepts other assignments as the need arises

Qualifications:

• Demonstrates eligibility for employment in the U.S.
• High School diploma or GED required, prefer an individual with an associate's degree in business or accounting.
• Minimum of 2-3 years of experience in the field or in a related area.
• Knowledge of commonly used concepts, practices, and procedures within a particular field.
• General knowledge of accounting and understanding of the general ledger accounts and how they relate to invoices.
• Possess good basic math skills.
• Ability to work well with people under deadlines and have a good concept of teamwork.
• Ability to be flexible and take on new responsibilities.
• Ability to read, write and communicate effectively in English, with additional languages preferred.
• Demonstrates ability to comprehend written and oral instructions.
• Demonstrated verbal and written communications in English for contacting payors, vendors, and co-workers
• Willingness to participate in goal-setting and educational activities for own growth and advancement.
• Ability to use office machines (copiers, faxes, and scanners), and telephone systems.
• Must be computer literate with basic fundamental computer skills that are required to perform essential job related duties.

Our organization is an Equal Opportunity Employer