Accounts Payable (AP) Clerk

M THEORY CONSULTING GROUP LLC; Los Angeles (CA); On-site; USD 32,000 - 33,000; Full time

Job summary

M/THEORY CONSULTING GROUP LLC in Los Angeles seeks an Accounts Payable Clerk to review, code, and enter invoices, while processing payments and maintaining vendor records. The role requires high accuracy, ERP proficiency, and strong communication with vendors.

Qualified candidates will have 1–3 years in AP or related roles, experience with QuickBooks and Dynamics 365, and advanced Excel skills. Local candidates sought for on-site work in Los Angeles.

Qualifications

• High accuracy data entry with strong numerical skills.
• Experience with accounts payable and vendor communications.
• Proficiency with ERP/accounting software and MS Office.

Responsibilities

• Invoice Processing: Review, code, enter, and verify invoices; perform three-way matching against POs and receiving docs.
• Payment Processing: Prepare and process weekly check runs, ACH, wire, and credit card payments.
• Vendor Management: Maintain vendor records, respond to vendor inquiries, reconcile statements, resolve discrepancies.
• AP Reconciliation: Reconcile vendor accounts and monitor AP aging and outstanding invoices.
• Expense Reports: Review and process employee travel and entertainment expense reports.
• Month-End Support: Assist with month-end close activities including AP reconciliations and accruals.
• Tax Compliance: Assist with Form 1099 preparation and filing and maintain vendor tax docs.
• Recordkeeping: Maintain organized AP records and supporting documentation.
• Other Accounting Support: Assist with other accounting duties as assigned.
• Attention to Detail: Identify duplicate invoices and discrepancies.
• Organization: Manage high volume invoices, payments, and electronic records while meeting deadlines.
• Accuracy: Maintain accurate financial records.
• Communication: Professional communication with vendors, employees, and internal departments.
• Problem-Solving: Investigate discrepancies and resolve issues promptly.
• Time Management: Prioritize tasks and meet payment deadlines.
• Confidentiality: Handle sensitive financial information appropriately.

Skills

Data entry

Attention to detail

Time management

Organization

Communication

Problem-solving

Education

High school diploma or GED

Associate’s or Bachelor’s degree in Accounting, Finance, Business Administration, or related field

Tools

QuickBooks

Microsoft Dynamics 365 Business Central

Excel (VLOOKUP, XLOOKUP, Pivot tables)

ERP systems

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

2 days ago Requisition ID: 1005

Salary Range: $23.00 To $24.00 Hourly

Education & Experience

• High school diploma or equivalent (GED) required.
• Associate’s or Bachelor’s degree in Accounting, Finance, Business Administration, or a related field preferred.
• 1–3 years of experience in accounts payable, bookkeeping, or a related accounting role.
• Experience with invoice processing, vendor accounts, and payment processing preferred.

Technical Skills

• Proficiency with accounting software such as QuickBooks and Microsoft Dynamics 365 Business Central.
• Strong data entry and 10-key skills with a high level of accuracy.
• Proficiency in Microsoft Office, particularly Excel, including formulas, VLOOKUP/XLOOKUP, and pivot tables.
• Ability to work with ERP/accounting systems and maintain accurate electronic records.

Job Responsibilities

• Invoice Processing: Review, code, enter, and verify invoices; perform three-way matching against purchase orders and receiving documents.
• Payment Processing: Prepare and process weekly check runs, ACH payments, wire transfers, and credit card payments.
• Vendor Management: Maintain vendor records, respond to vendor inquiries, reconcile vendor statements, and resolve billing discrepancies.
• AP Reconciliation: Reconcile vendor accounts and assist with monitoring AP aging and outstanding invoices.
• Expense Reports: Review and process employee travel, business, and entertainment expense reports.
• Month-End Support: Assist with month-end closing activities, including AP reconciliations and accruals as needed.
• Tax Compliance: Assist with annual Form 1099 preparation and filing and maintain required vendor tax documentation.
• Recordkeeping: Maintain organized and accurate AP records and supporting documentation.
• Other Accounting Support: Assist with other accounting and administrative duties as assigned.
• Attention to Detail: Ability to identify duplicate invoices, mathematical errors, discrepancies, and unauthorized charges.
• Organization: Ability to manage a high volume of invoices, payments, and electronic records while meeting deadlines.
• Accuracy: Strong attention to detail and commitment to maintaining accurate financial records.
• Communication: Professional communication skills when working with vendors, employees, and internal departments.
• Problem-Solving: Ability to investigate discrepancies and resolve issues in a timely manner.
• Time Management: Ability to prioritize multiple tasks and meet payment and accounting deadlines.
• Confidentiality: Ability to handle sensitive financial and vendor information appropriately.