AP Clerk

Shearer Supply; Farmers Branch (TX); On-site; USD 38,000 - 56,000; Full time

Job summary

Shearer Supply, Inc. in Farmers Branch, TX is seeking an Accounts Payable Clerk to manage invoices, code GL accounts, and maintain internal controls within a fast-paced office.

You will handle vendor inquiries, maintain AP inbox, and back-up other AP staff while ensuring accurate data entry and timely payments. Proficiency in Microsoft Office and experience with ERP systems are preferred.

Qualifications

• HS Diploma or equivalent.
• 3+ years of full cycle AP processing experience.
• Experience with ERP systems (Concur and DDI Financials).
• Experience with vendor maintenance and cash management.

Responsibilities

• Processes vendor invoices timely and accurately with GL coding.
• Assign GL account codes to vendor invoices.
• Review incoming documents, batch, scan and data enter.
• Manage AP inbox and communicate with vendors and internal owners.
• Respond to inquiries with accurate data and professional courtesy.
• Maintain internal controls, especially over bank account updates.
• Back-up to other AP specialists; participate in special projects.
• Proficiency with Microsoft Office; intermediate Excel skills preferred.

Skills

Customer service

Communication

Attention to detail

Time management

Education

HS Diploma or equivalent

Tools

Concur

DDI Financials

Microsoft Office

Google Workspace

Job description

Description

Job Description

As an Accounts Payable Clerk, you will maintain a working knowledge and clear understanding of the procedures and controls supportive of the Accounts Payable functions. You will exercise a high-level of accountability in performing assigned tasks while delivering outstanding customer service. You will report to the Accounts Payable Supervisor.

AP Clerk Responsibilities

• Processes vendor invoices timely and accurately with appropriate general ledger coding.
• Assign general ledger account codes to vendor invoices
• Careful review of incoming documents, performing accurate batching, scanning, and data entry.
• Manage Accounts Payable inbox, communicate professionally with vendors and internal expense owners to ensure issues get resolved quickly.
• Research and respond to daily inquiries from our customers in a professional, and timely manner. Build partnerships with customers and colleagues to provide first-rate customer service. Respond to ad hoc reports/queries and provide accurate data
• Maintain an understanding of internal controls. Emphasis on maintaining controls over bank account updates. Follow departmental procedures. Provide suggestions for improvement to job aids.
• You will need to function as back-up to other AP specialists. Participate in special projects and complete other tasks as assigned.
• Technological capabilities and experience with Microsoft Office are required. Comprehension of intermediate Microsoft Excel functions is preferred.

AP Clerk Basic Qualifications

• HS Diploma or equivalent

AP Clerk Preferred Qualifications

• Combination of education and experience equal to at least 3 year of full cycle Accounts Payable processing including invoice processing, supplier maintenance, and cash management.
• Experience with an Enterprise Resource Planning (ERP) application such as Concur & DDI Financials.
• Experience working in a network environment with client server technology.
• Proficiency in Microsoft Office (Word and Excel) and Google suite.
• Superior customer service skills including patience, empathy, and problem resolution
• Strong communication skills, both written and oral.
• Ability to work independently, make sound decisions, and resolve or escalation business problems.
• Ability to multitask and meet established deadlines.
• Strong organizational skills and attention to detail.

Physical Requirements:

Ability to sit for extended periods while performing desk-related tasks.

Proficiency in using office equipment such as computers, printers, and phones

Ability to see and read computer screens and printed documents clearly

Ability to communicate effectively in person and via phone

Ability to lift and carry items up to 20 lbs

Ability to maintain focus and productivity during long periods of work.

Ability to work in a standard office environment