AP Clerk

SHEARER SUPPLY, LLC; Farmers Branch (TX); On-site; USD 42,000 - 66,000; Full time

Job summary

SHEARER SUPPLY, LLC is seeking an Accounts Payable Clerk to maintain procedures and controls in payables while delivering strong customer service. You will report to the Accounts Payable Supervisor and handle daily AP tasks, data entry, and vendor communications.

The role requires accurate GL coding, ERP experience (Concur & DDI Financials), and proficiency with Microsoft Office and Google Suite. This position is on-site in Farmers Branch, TX.

Qualifications

• HS Diploma or equivalent is required.
• Combination of education and experience equal to at least 3 years of full cycle Accounts Payable processing.
• Experience with ERP applications such as Concur & DDI Financials.
• Proficiency in Microsoft Office (Word and Excel) and Google Suite.
• Strong customer service, communication, and problem-resolution skills.

Responsibilities

• Process vendor invoices timely and accurately with appropriate general ledger coding.
• Assign general ledger account codes to vendor invoices.
• Review incoming documents, batching, scanning, and data entry.
• Manage AP inbox and communicate with vendors and internal expense owners to resolve issues.
• Research inquiries from customers and provide accurate data.
• Maintain internal controls, especially over bank account updates.
• Back-up to other AP specialists and participate in special projects.
• Utilize Microsoft Office and Excel capabilities.

Skills

Customer service

Strong communication

Multitasking

Attention to detail

Problem solving

Independent work

Education

HS Diploma or equivalent

Tools

Concur

DDI Financials

Microsoft Office

Google Suite

Job description

Description

As an Accounts Payable Clerk, you will maintain a working knowledge and clear understanding of the procedures and controls supportive of the Accounts Payable functions. You will exercise a high-level of accountability in performing assigned tasks while delivering outstanding customer service. You will report to the Accounts Payable Supervisor.

AP Clerk Responsibilities

• Processes vendor invoices timely and accurately with appropriate general ledger coding.
• Assign general ledger account codes to vendor invoices
• Careful review of incoming documents, performing accurate batching, scanning, and data entry.
• Manage Accounts Payable inbox, communicate professionally with vendors and internal expense owners to ensure issues get resolved quickly.
• Research and respond to daily inquiries from our customers in a professional, and timely manner. Build partnerships with customers and colleagues to provide first-rate customer service. Respond to ad hoc reports/queries and provide accurate data
• Maintain an understanding of internal controls. Emphasis on maintaining controls over bank account updates. Follow departmental procedures. Provide suggestions for improvement to job aids.
• You will need to function as back-up to other AP specialists. Participate in special projects and complete other tasks as assigned.
• Technological capabilities and experience with Microsoft Office are required. Comprehension of intermediate Microsoft Excel functions is preferred.

AP Clerk Basic Qualifications

• HS Diploma or equivalent

AP Clerk Preferred Qualifications

• Combination of education and experience equal to at least 3 year of full cycle Accounts Payable processing including invoice processing, supplier maintenance, and cash management.
• Experience with an Enterprise Resource Planning (ERP) application such as Concur & DDI Financials.
• Experience working in a network environment with client server technology.
• Proficiency in Microsoft Office (Word and Excel) and Google suite.
• Superior customer service skills including patience, empathy, and problem resolution
• Strong communication skills, both written and oral.
• Ability to work independently, make sound decisions, and resolve or escal business problems.
• Ability to multitask and meet established deadlines.
• Strong organizational skills and attention to detail.

Physical Requirements:

• Ability to sit for extended periods while performing desk-related tasks.
• Proficiency in using office equipment such as computers, printers, and phones
• Ability to see and read computer screens and printed documents clearly
• Ability to communicate effectively in person and via phone
• Ability to lift and carry items up to 20 lbs
• Ability to maintain focus and productivity during long periods of work.
• Ability to work in a standard office environment