ACCOUNTS PAYABLE CLERK

ADP, Inc.; Miami (FL); On-site; USD 38,000 - 58,000; Full time

Job summary

ADP, Inc. is seeking an Accounts Payable Clerk to process supplier invoices and ensure timely, accurate entry in the accounting system. You will review invoices for proper documentation, approvals, and correct coding, while resolving discrepancies with vendors and internal departments.

The role requires at least 2 years of AP experience, strong attention to detail, and proficiency with MS Office tools. A high school diploma is required, with an associate degree preferred.

Qualifications

• High School Diploma or equivalent required; Associates degree preferred.
• 2 years accounts payable experience required.
• Knowledge of AP processes, coding and general ledger concepts.
• Strong data entry accuracy and attention to detail.
• Proficient in MS Office applications (Outlook, Word, Excel).

Responsibilities

• Process supplier invoices billed in a timely and accurate manner.
• Review invoices for documentation, approvals, and correct GL coding.
• Identify discrepancies and resolve errors with purchase orders and receipts.
• Enter invoice data into accounting system and maintain sub-ledger accuracy.
• Manage coding, approvals, and forwarding of invoices to appropriate departments.
• Prepare monthly reports and reconcile statements.
• Respond to supplier inquiries regarding invoice payments.
• Communicate with Purchasing and other departments to resolve issues.

Skills

Attention to detail

Data entry

Analytical skills

Verbal communication

Written communication

Microsoft Excel

Microsoft Word

Microsoft Outlook

Education

High School Diploma or equivalent

Associate's Degree in Accounting or related field

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

P rocess supplier invoices billedin a timely and accurate manner in accordance to the company policy anddepartmental guidelines.

• Process supplierinvoices billed in a timely and accurate manner in accordance to the companypolicy and departmental guidelines.
• Reviews all invoices for appropriate documentation, approval signatures, and correct general ledger account coding, completeness and accuracy prior to entering into accounting system. Identifies discrepancies, resolves and corrects errors involving invoice coding. Communicates with various departments to resolve any discrepancies regarding differences between invoices and purchase orders and/or receipt of merchandise.
• Processes invoices by entering invoice data in accounting system including all the sub ledger accounts that will be affected according to policy and pre-established procedures. Corrects data entry errors in a timely manner.
• Ensures all hardcopy andelectronic invoices are coded appropriately and forwarded the necessarydepartments for approval.
• Prepares monthly reportsand reconciles monthly account statements with invoices received.
• Responds to variousverbal or written requests from suppliers regarding payment of invoices.
• Files and retrieves invoices as requested or needed.
• Performs other duties asassigned.
• The AP Clerk works underthe direct supervision of the Director of Accounting, seeking assistance andapproval for any issues that fall outside policy or corporate guidelines.
• Regular communication is expected with vendors, Purchasing Department and various departments regarding payment of invoices.

EDUCATION: High School Diploma or equivalent required. Associates Degree inAccounting, Business Administration or related field is preferred.

EXPERIENCE : 2 years accounts payable experience is required.

KNOWLEDGE & SKILLS:

Basic knowledge ofaccounting principles related to accounts payables including payment reconciliation,account code structure, internal controls and purchase order and accrualaccounting.

Must be extremely accurate and detail oriented in order with good data entry skills in order to enter invoice information in accounting system in an accurate and timely manner.

Good math and analytical aptitude isdesired in order to calculate appropriate taxes, prepare reports, reconcilevendor statements with invoices received and to analyze discrepancies betweeninvoices purchase orders/receipts of merchandise.

G ood verbal and written communications skills to interact with vendors and staff from various departments.

Basic knowledge of Microsoft OfficeSuite including Outlook, Word and Excel in order to create reports and writecorrespondence.

Good organizational skills in order toprioritize work and meet different deadlines.

Good customer service skills in orderto interact with vendors in a courteous and professional manner.