AP Clerk

Champion Xpress Car Wash; Lubbock (TX); On-site; USD 40,000 - 50,000; Full time

Job summary

Champion Xpress Car Wash in Lubbock, TX is seeking an Accounts Payable Clerk to manage entry of payables, scan invoices, post credit card charges, and print checks.

You will reconcile vendor statements, monitor the shared AP email, assist in 1099 year-end, and help improve controls and efficiency within the accounting department. 3–5 years experience and QuickBooks proficiency are required.

Qualifications

• 3–5 years of experience in accounts payable.
• Associate degree in accounting or equivalent.
• QuickBooks experience required.
• Strong Microsoft Excel skills.

Responsibilities

• Inputs payables into a paperless system.
• Scans invoices and prints checks.
• Posts credit card charges and reconciles vendor statements.
• Files documents and maintains vendor records.
• Monitors AP emails and resolves vendor payment issues.
• Supports year-end 1099 preparation.
• Assists with improving AP controls and efficiency.

Skills

Verbal communication

Written communication

Attention to detail

Punctual and dependable

Time management

Education

Associate degree in accounting

Tools

QuickBooks

Microsoft Office

Excel

Job description

Job Details:

Job Location: ADMNHQ - LUBBOCK, TX, Position Type: Full Time, Salary Range: $40000.00 - $50000.00Salary/year, Job Shift: Day, Job Category: Accounting, Job Summary:

The Accounts Payable Clerk is responsible for entering payables, scanning invoices, printing checks, posting credit card charges, filing, reconciling vendor statements, aiding in completion on weekly & monthly checklists, monitoring the shared A/P email and troubleshooting and resolving vendor payment issues. Additional responsibilities include reconciliation of accounts payable, credit cards, general ledger accounts, researching and resolving any accounting issues that may arise, and aiding in and continually improving controls and efficiency within the accounting department.

Job Responsibilities:

• Manages incoming invoices into a paperless document system.
• Timely and accurately processes A/P invoices for the Company and all A/P invoices for any affiliated companies as requested.
• Verify the accuracy of vendor invoices and confirm that the correct G/L account codes are used.
• Obtain proper approval of invoices per Company's policies and procedures.
• Accurately maintains all accounts and vendor filing systems.
• Generates payments to vendors on a routine schedule and verify accuracy to payment backup for review by the financial operations manager.
• Responds timely to inquiries, checks accounting transactions to locate and resolve discrepancies.
• Interact with various third-party service providers.
• Verifies vendor accounts by reconciling monthly statements and related transactions. Review monthly AP aging reports.
• Assist with implementation of AP policies and procedures at new locations.
• Assist in year end 1099 preparation.
• Any other duties as required.

Essential Functions:

• Successfully manages all vendor responsibilities.
• Manages and completes all projects as assigned.
• Maintains immaculate records and attention to detail.
• Good listening and communication skills.
• Punctual and dependable.
• QuickBooks experience required.
• Experience in Microsoft Office and Excel required.
• 3-5 years of experience in multiple company AP setup required.
• Associate degree in accounting or equivalent combination of education, training or work experience preferred.
• Need to possess strong verbal and written communications skills and be capable of working in a fast-paced environment.