Accounts Payable Clerk Houston, TX

Waste Pro USA Inc.; Houston (TX); On-site; USD 36,000 - 54,000; Full time

Job summary

Waste Pro USA Inc. is seeking an Accounts Payable Clerk to manage invoices, purchase orders, accruals and vendor communications, ensuring timely and accurate payments. You will maintain PO logs, reconcile statements, support regional AP activities, and assist with data transfers to the general ledger.

You will also assist with month-end processes, maintain vendor relations, and provide clerical support to the AP team as needed. 2–4 years AP experience preferred.

Qualifications

• Degree in Accounting, Finance, Business Administration or combination indicating required accounting and AP knowledge.
• 2–4 years Accounts Payable experience; knowledge of AP accruals.
• Proficiency with computers including Word, Excel, Outlook, and PowerPoint.
• Familiarity with financial/accounting software packages/systems (e.g. DSL-Solomon, Dossier, Tower, SAP, Great Plains, PeopleSoft, Ceridian).
• Committed to continuous improvement of quality, quantity and timely project delivery.
• Oral and written communication skills.

Responsibilities

• Maintain purchase order logs or systems and coordinate proper PO approvals.
• Assist maintenance personnel with data transfer into the general ledger/AP system.
• Process invoices by reviewing, verifying coding and approvals, reconciling to POs and entering invoices into the AP system.
• Reconcile vendor statements to ensure all invoices are received and processed for payment.
• Research and resolve problems by reconciling invoice discrepancies with vendors and within the AP system.
• Maintain good relations with vendors.
• Assist Regional AP clerk in reconciling invoices, POs and operational systems for large expenses.
• Assist Regional AP Clerk in calculating monthly accounts payable accruals.
• Provide clerical, administrative and operational support including accounting support, operations, and customer service duties.

Skills

Communication

AP accruals knowledge

Education

Accounting/Finance/Business Admin degree

Tools

Microsoft Word

Excel

Outlook

PowerPoint

DSL-Solomon

Dossier

Tower

SAP

Great Plains

PeopleSoft

Ceridian

Job description

Accounts Payable Clerk

SUMMARY OF POSITION

The Accounts Payable Clerk is responsible for processing accounts payable transactions including but not limited to invoices, purchase orders and purchase order logs, month end accruals, vendor maintenance, credit memos and stop payments in a manner that ensures timely and accurate payments and monthly financial data.

RESPONSIBILITES

• 1. Responsible for maintaining purchase order logs or systems and coordinating proper purchase order approvals.


• 2. Assist maintenance personnel with utilization of their software that tracks purchase orders, purchases, expenses, etc. and the transferring of that data into the general ledger/AP system.


• 3. Process invoices by reviewing, verifying the coding and approvals, reconciling to purchase orders and entering properly approved invoices into the AP system.


• 4. Reconcile vendor statements to ensure all invoices are received and processed for payment.


• 5. Research and resolve problems or errors by reconciling invoice discrepancies with vendors and within the AP system.


• 6. Responsible for maintaining good relations with the vendors.


• 7. On a regular basis, assist Regional AP clerk in reconciling the invoices, purchase orders and operational systems in regards to specific, large expenses, i.e. disposal costs, fuel, etc.


• 8. Assist the Regional AP Clerk in calculating the monthly accounts payable accruals.


• 9. Provide clerical, administrative and operational support by performing other functions including but not limited to accounting support, operations, customer service and customer service duties.

*Essential Functions-The statements above are intended only to describe the general nature of the job and should not be construed as an all-inclusive list of position responsibilities.

• 1.Degree in Accounting, Finance, Business Administration or combination of coursework and experience indicating required accounting and accounts payable knowledge.


• 2. 2 - 4 years Accounts Payable experience. Must be able to show and communication knowledge and understanding of AP accruals.


• 3. Proficiency with computers, including Microsoft Word, Excel, Outlook, and PowerPoint.


• 4. Applied familiarity with financial/accounting software packages/systems (e.g. DSL-Solomon, Dossier, Tower, SAP, Great Plains, PeopleSoft, Ceridian).


• 5. Committed to continuous improvement of quality, quantity and timely project delivery.


• 6. Oral and written communication skills.