Accounts Payable Clerk

Jandbmedical; Wixom (MI); On-site; USD 25,000 - 39,000; Full time

Job summary

Jandbmedical is seeking an Accounts Payable Clerk for a full-time, in-office role. Duties include processing full cycle AP, 3-way match, invoice-voucher alignment, and vendor communications. Expected 40-hour week with 8:30am–5:00pm schedule; occasional evenings and weekends may be required.

Requirements include an Associate's degree in accounting or business administration and at least 4 years in AP, with strong bookkeeping knowledge and GAAP, plus high math accuracy and discretion.

Qualifications

• Associate's degree in accounting or business administration, or equivalent business experience.
• 4 years AP Clerk or similar experience.
• Knowledge of bookkeeping and GAAP.
• Excellent math skills with high level of accuracy and detail.
• High level of confidentiality and discretion.

Responsibilities

• Process full cycle AP including 3-way match.
• Match invoices to purchase orders and vouchers.
• Monitor vendor payments, discounts, and due dates.
• Prepare month-end AP reports.
• Communicate with vendors and management.
• Respond to auditors and provide information.
• Maintain and file accounts payable records.

Skills

Attention to detail

Confidentiality

Time management

Accounting basics

Education

Associate's degree in accounting or business administration

Tools

Oracle accounting software

Job description

Description

Summary: This position is responsible for performing a range of accounting and clerical tasks related to the accounts payable function. This generally includes receiving, processing, and verifying invoices, tracking and recording purchase orders, and processing payments.

Essential Functions

• Keeps track of all payments and expenditures, invoices, statements, credits, etc.
• Maintains accounting ledgers by verifying and posting account transactions.
• Monitor all vendor payment agreements to find discounts that can be used to reduce invoice amounts.
• Charge expenses to accounts and cost centers by analyzing invoice/expense reports and recording entries.
• Vendor payments by monitoring discount opportunities and due dates, process checks, wires, and credit card payments, resolving purchase order, contract, invoice, or payment discrepancies and documentation; insuring credit is received for outstanding memos, issuing stop-payments.
• Reconcile vendor accounts by reconciling monthly statements.
• Provide accurate and effective document preparation and records management relative to the Accounts Payable function in accordance with records retention policies and procedures.
• Process and complete month-end accounts payable reports.
• Matching invoices to purchase orders and vouchers.
• Consistent and timely communication with vendors and management.
• Respond to requests from auditors and provides information in a timely manner.
• Manage all emails coming to accounts payable daily.
• Full cycle AP processing including 3-way match.
• Ensure correct approval, sorting, coding & matching of invoices/receipts.
• Ability to multi-task, meet firm deadlines, proactively prioritize needs and effectively manage priorities.
• Other office duties as assigned.

Requirements

Physical Demands

This is a largely sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand on a stool as necessary. This position may occasionally lift up to 25 pounds for files and computer printouts.

Position Type

This is a full-time in office position; 40 hour minimum, with the expectation to maintain a regular work schedule of 8:30am to 5:00pm. Occasional evening and weekend work may be required as job duties demand.

Required Education and Experience

• Associate's degree in accounting or business administration, or equivalent business experience
• 4 years AP Clerk or similar experience
• Knowledge of bookkeeping and generally accepted accounting principles
• Excellent math skills with high-level of accuracy and detail
• High-level of confidentially and discretion

Preferred Education and Experience

• Experience with ERP/accounting systems; Oracle accounting software experience

Other Duties

All other duties as assigned by management. Duties, responsibilities and activities may change at any time with or without notice.