Highly Skilled Accounts Payable Clerk

Waste Pro USA Inc.; Doraville (GA); On-site; USD 35,000 - 52,000; Full time

Job summary

Waste Pro USA Inc. is seeking an Accounts Payable Clerk to manage supplier invoices, purchase orders, and related logs with accuracy and timeliness.

You will support month-end accruals, reconcile vendor statements, and maintain strong vendor relationships while assisting regional AP efforts for large expenditures such as disposal costs and fuel. Strong communication and organizational skills are essential for success in this role.

Qualifications

• Bachelor's or higher in Accounting, Finance, Business Administration or related field.
• 2–4 years of Accounts Payable experience.
• Proficiency with MS Word, Excel, Outlook, and PowerPoint.
• Familiarity with accounting software packages (e.g., DSL-Solomon, SAP, Great Plains).
• Committed to accuracy and timely processing of payments and accruals.
• Strong oral and written communication skills.

Responsibilities

• Process invoices by reviewing coding and approvals and entering them into the AP system.
• Maintain purchase order logs and ensure proper approvals are obtained.
• Reconcile vendor statements and ensure all invoices are captured for payment.
• Research and resolve invoice discrepancies with vendors and internal teams.
• Assist in monthly AP accrual calculations and journal entries.
• Maintain positive vendor relations and timely communications.
• Support regional AP activities for large expenses (e.g., disposal costs, fuel).
• Provide administrative support across accounting and operations as needed.
• Contribute to continuous improvement of AP processes.

Skills

Communication skills

AP experience

MS Office

Attention to detail

Education

Accounting/Finance/Business degree

Tools

DSL-Solomon

Dossier

Tower

SAP

Great Plains

PeopleSoft

Ceridian

Job description

Accounts Payable Clerk

SUMMARY OF POSITION

The Accounts Payable Clerk is responsible for processing accounts payable transactions including but not limited to invoices, purchase orders and purchase order logs, month end accruals, vendor maintenance, credit memos and stop payments in a manner that ensures timely and accurate payments and monthly financial data.

RESPONSIBILITES

• 1. Responsible for maintaining purchase order logs or systems and coordinating proper purchase order approvals.


• 2. Assist maintenance personnel with utilization of their software that tracks purchase orders, purchases, expenses, etc. and the transferring of that data into the general ledger/AP system.


• 3. Process invoices by reviewing, verifying the coding and approvals, reconciling to purchase orders and entering properly approved invoices into the AP system.


• 4. Reconcile vendor statements to ensure all invoices are received and processed for payment.


• 5. Research and resolve problems or errors by reconciling invoice discrepancies with vendors and within the AP system.


• 6. Responsible for maintaining good relations with the vendors.


• 7. On a regular basis, assist Regional AP clerk in reconciling the invoices, purchase orders and operational systems in regards to specific, large expenses, i.e. disposal costs, fuel, etc.


• 8. Assist the Regional AP Clerk in calculating the monthly accounts payable accruals.


• 9. Provide clerical, administrative and operational support by performing other functions including but not limited to accounting support, operations, customer service and customer service duties.

*Essential Functions-The statements above are intended only to describe the general nature of the job and should not be construed as an all-inclusive list of position responsibilities.

• 1.Degree in Accounting, Finance, Business Administration or combination of coursework and experience indicating required accounting and accounts payable knowledge.


• 2. 2 - 4 years Accounts Payable experience. Must be able to show and communication knowledge and understanding of AP accruals.


• 3. Proficiency with computers, including Microsoft Word, Excel, Outlook, and PowerPoint.


• 4. Applied familiarity with financial/accounting software packages/systems (e.g. DSL-Solomon, Dossier, Tower, SAP, Great Plains, PeopleSoft, Ceridian).


• 5. Committed to continuous improvement of quality, quantity and timely project delivery.


• 6. Oral and written communication skills.