AP Automation & Controls Manager

CooperDouglas; Los Angeles (CA); On-site; USD 85,000 - 115,000; Full time

Job summary

CooperDouglas, in partnership with a leading multi-entity manufacturer in the South Bay, seeks an Accounts Payable Manager to own AP end-to-end in a hands-on role with a growing focus on controls and automation as the company scales.

You will manage invoices in Ramp and QuickBooks Online, drive month-end close, and implement process improvements across vendors and subsidiaries to ensure accuracy and timely payments.

Qualifications

• Bachelor's degree in accounting, finance, or related field.
• 3 to 4 years of full-cycle AP experience.
• Manufacturing or multi-entity experience a plus.
• Solid grasp of accrual accounting, GL coding, and month-end cut-off.
• Familiarity with W-9/1099 requirements and sales/use tax.
• QuickBooks and Ramp experience a plus.
• Organized, accurate, and comfortable following up with vendors and internal teams.

Responsibilities

• Manage the AP inbox and process vendor invoices end to end in Ramp and QuickBooks Online.
• Code invoices to the correct GL account and period.
• Perform three-way match against POs and receipts, and resolve discrepancies with vendors and internal teams.
• Flag duplicates, unusual charges, and invoices that need supporting agreements.
• Prepare twice-weekly payment batches (ACH, wire, card) for approval.
• Track open items and drive each to resolution.
• Onboard new vendors, including W-9/W-8 collection, legal name verification, and banking details.
• Maintain the vendor master.
• Track 1099 vendors and support year-end 1099 filing.
• Review vendor sales tax and flag California use tax exposure.
• Support AP cut-off and accruals.
• Prepare the AP aging and reconcile AP to the GL.
• Help build out PO and three-way match controls and AP automation.
• Document AP procedures and roll out consistent practices across subsidiaries.
• Support audit requests related to AP.

Skills

Accounts payable

Vendor management

Month-end close

GL coding

Auditing support

Education

Bachelor's degree in accounting/finance

Tools

QuickBooks

Ramp

Job description

CooperDouglas, in partnership with a leading multi-entity manufacturer in the South Bay, seeks an Accounts Payable Manager to own AP end-to-end in a hands-on role with a growing focus on controls and automation as the company scales.

You will manage invoices in Ramp and QuickBooks Online, drive month-end close, and implement process improvements across vendors and subsidiaries to ensure accuracy and timely payments.